Job Details

Administrative AssistantAuto-Chlor System Santa Ana, CA $50,000–$60,000 annually Join Our TeamSince 1938, Auto-Chlor System has built a reputation for dependable service, strong customer relationships, and investing in our people. We're looking for an organized, dependable, and customer-focused Administrative Assistant / Office Coordinator to help keep our Santa Ana branch running smoothly.In this role, you'll be an important part of the day-to-day operation of the office. You'll work closely with customers, service professionals, and branch leadership while supporting administrative, financial, and customer service activities.If you enjoy staying organized, communicating with people, solving problems, and keeping things moving, we'd like to meet you.What You'll DoAs an Administrative Assistant / Office Coordinator, you'll help ensure the branch operates efficiently and professionally.Your responsibilities will include:Serve as a welcoming first point of contact for customers and incoming callsProvide professional and responsive customer serviceCoordinate administrative support for daily dispatch and service operationsAssist customers with account questions, payments, and service-related inquiriesProcess payments, checks, deposits, and other financial transactions accuratelySupport accounts payable and accounts receivable activitiesAssist with collections and customer account follow-upEnter payments and maintain accurate customer and financial recordsPrepare and complete bank depositsMaintain organized files, documentation, and office recordsProvide administrative support to branch leadership and service personnelHelp coordinate schedules, information, and communication across the branchAssist with general office duties and special projects as neededHelp maintain a professional, organized, and positive office environmentWhat We're Looking ForWe're looking for someone who is dependable, organized, professional, and comfortable working with both customers and coworkers.The ideal candidate will have:Excellent customer service and interpersonal skillsStrong organizational and time-management abilitiesExcellent verbal and written communication skillsStrong attention to detail and accuracyAbility to manage multiple priorities in a fast-paced environmentAbility to work independently and collaborate effectively with a teamProficiency with Microsoft Office, including Outlook, Word, and ExcelComfort handling confidential and financial informationA valid driver's license1–3 years of experience in an administrative, office, customer service, accounting support, or high-volume phone environment preferredWhat We OfferAt Auto-Chlor, we believe our people are essential to our success. We provide the training, resources, and opportunities you need to build your skills and grow your career.You'll receive:Competitive pay at $24 per hourOpportunities for overtime100% paid trainingMedical, dental, vision, and life insurance, 401(k) and profit-sharing opportunities, Employee Savings Program, PTO and sick timeOngoing training and professional developmentA supportive team environmentOpportunities for career growthAbout Auto-Chlor SystemAuto-Chlor System has been serving commercial businesses since 1938 and operates more than 145 branches nationwide. We provide commercial dishwashing equipment, service, and solutions to customers across the food service, hospitality, healthcare, food processing, and industrial industries.Our mission is simple: provide exceptional service and be the best service company in the world.Join a company where your work matters, your contributions are valued, and there's room to grow.Equal Opportunity & Pre-Employment RequirementsUpon receiving a conditional offer of employment, candidates will be required to complete a background check and pre-employment drug screen.In compliance with the California Fair Chance Act, Auto-Chlor System will consider qualified applicants with a criminal history in a manner consistent with applicable law. Drug screening practices will comply with California law regarding off-duty cannabis use.Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.