Job Details

Administrative Assistant

Total Talent Solutions is now hiring an administrative assistant. Location: Newport Beach, CA. Pay rate: $22.00 per hour. Employment type: 12-month contract. Admin energy: calm, cool, and crushing it. If you're the kind of person who can juggle calendars, handle calls, and keep your cool no matter what the day throws your way, this administrative assistant role in Newport beach is calling your name. You'll be the calm in the storm, the go-to for getting things done, and the reason the office runs like a dream.

Requirements:

• Strong proficiency with Microsoft Office (Word, Excel, Outlook)
• Excellent organizational skills with strong attention to detail
• Ability to multitask and work efficiently under pressure
• Strong communication skills and a collaborative, team-focused mindset
• Experience in administrative support, financial services, or operations preferred

Job duties:

• Provide administrative support to multiple advisor teams
• Prepare, review, and edit confidential client correspondence
• Scan, organize, and manage documents across multiple systems
• Assist with travel expense reporting and billing allocation processes
• Coordinate and process time-sensitive quarterly client tax payments
• Support various administrative and operational projects

Benefits:

• Pay that makes sense. Earn solid money for the skills and drive you bring.
• Health and happiness. Medical, dental, vision, and life insurance to keep you covered.
• Perks you'll love. Employee discounts that make life outside of work a little sweeter.
• Grow with us. Learn new skills, take on more, and see where it leads.

About us:

At Staffmark, we connect hardworking people with great companies, creating opportunities that make a lasting impact. Staffmark is an equal opportunity employer. All applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other legally protected status. Staffmark offers reasonable accommodations for qualified individuals with disabilities; contact your local branch for inquiries. Staffmark is an E-Verify employer. See our Privacy Notice for Candidates and Employees/Contractors at By applying, you consent to receive AI-generated and non-AI-generated calls, texts, or emails from Staffmark Group, its affiliates, and partners. Frequency varies and message/data rates may apply. Reply STOP to cancel or HELP for help. The base pay range listed reflects what we reasonably expect to offer for this role. Actual pay may vary based on location, experience, and performance. Depending on the position, benefits may include medical, dental, and vision coverage; retirement and savings plans; paid holidays and time off; supplemental insurance; and additional wellness or incentive programs.