Job Details

Job Description Job Description Sweet James Accident Attorneys is one of the nation's premier personal injury law firms, recognized for delivering exceptional results, unmatched client service, and a people-first culture. As we continue expanding our team, we are seeking a motivated, detail-oriented, and sharp Accounting Assistant with our Cost Desks team, to support our fast-paced and high-performing legal team.This is more than just a support role — it's an opportunity to build a long-term career with a respected and rapidly growing law firm that values growth, teamwork, accountability, and professional development.If you thrive in a collaborative environment, enjoy meaningful work that makes an impact, and want to be part of a team that truly values its employees, we encourage you to apply.Cost Management•Oversee accurate recording, categorization, and reimbursement of litigation costs (medical records, filing fees, expert witness expenses, etc.)•Audit cost entries in the case management system to ensure alignment with invoices and supporting documentation•Monitor aging cost reports and ensure timely cost recovery from settlements•Coordinate with attorneys, paralegals, and case managers to resolve discrepanciesDeposit Desk Operations•Supervise processing of all incoming client settlement funds, retainers, and reimbursements into the trust account•Ensure deposits are logged, reconciled, and allocated to the correct matters promptly•Verify all deposits comply with IOLTA requirements•Oversee remote deposit capture, wire transfers, and bank courier processesTeam Leadership•Anticipates issues, identifies root causes, and implements effective solutions.•Supports, mentors, and develops team members to reach individual and department goals.•Assign daily priorities, monitor workflow, and ensure SLAs are met.•Conduct training on trust accounting compliance and firm policies•Takes ownership of deliverables and holds self and team to high performance standards.Compliance & Reporting•Prepare reconciliations of cost accounts and trust accounts•Develop, and maintain SOPs for cost tracking and deposit handlingCross-Department Collaboration•Work closely with other Legal Support teams to confirm final settlement statements include all recoverable costs•Liaise with Medical Liens and Disbursement teams to ensure funds are properly allocated•Partner with IT to enhance cost and deposit tracking workflows to identify efficienciesQualificationsREQUIRED3+ years of experience in law firm accounting, preferably in Personal Injury or contingency-based practicesStrong knowledge of Trust accounting rules and IOLTA complianceProven experience managing cost tracking and high-volume deposit operationsStrong Excel and data reconciliation skillsExcellent attention to detail and ability to work under tight deadlinesPREFERREDExperience in a multi-state law firm environmentFamiliarity with other state trust accounting rulesSupervisory experience in a high-volume finance settingCore Competencies•Accuracy and attention to detail•Strong organizational and time management skills•Clear and professional communication•Problem-solving and process improvement mindset•Ability to lead and motivate a teamJoin Our Team!At Sweet James, we don't just offer jobs - we build careers. If you're ready to join a firm that values excellence with an unwavering passion for life changing results, we'd love to hear from you.Company Description Sweet James Accident Attorneys is a nationally recognized personal injury law firm built on a culture of excellence, compassion, and results. Our team is driven by a shared commitment to delivering exceptional client service while supporting one another in a fast-paced, collaborative environment. At Sweet James, we invest in our people, encourage professional growth, and provide meaningful opportunities to build rewarding careers while making a real impact in the lives of our clients. Company Description Sweet James Accident Attorneys is a nationally recognized personal injury law firm built on a culture of excellence, compassion, and results. Our team is driven by a shared commitment to delivering exceptional client service while supporting one another in a fast-paced, collaborative environment. At Sweet James, we invest in our people, encourage professional growth, and provide meaningful opportunities to build rewarding careers while making a real impact in the lives of our clients.