Job Details

Job Description:

Job Title: Administrative Associate

Location: Primarily Orange County (CHOC location); occasional travel to San Diego required
Duration: 75 weeks / 17 Months
Shift: Day shift, 8:00 AM - 5:00 PM (flexible)

Important Note:

• Candidates must confirm their ability and willingness to work primarily in Orange County and travel to San Diego as needed. Please document this confirmation in the submission.

• This role supports a large-scale EPIC integration project. The ideal candidate will be highly organized, detail-oriented, and adaptable, with strong coordination skills. The Administrative Associate will play a key role in ensuring smooth project operations by managing logistics, scheduling, and administrative functions.

• Coordinate meeting scheduling and training room logistics
• Support project activities, including planning and execution within scope
• Manage administrative tasks such as storing, retrieving, and distributing information
• Serve as a liaison between internal teams, external partners, vendors, and stakeholders
• Assist with logistics tracking and follow-ups
• Provide training and orientation for new staff
• Troubleshoot office technologies and support operational needs
• Ensure efficient day-to-day administrative and departmental operations

• Minimum 2 years of relevant experience (3+ years preferred)
• Strong organizational, communication, and coordination skills
• Ability to multitask and manage priorities in a fast-paced environment
• Proficiency with office technologies and administrative tools

• High School Diploma, GED, or equivalent (required)
• Associate's Degree (preferred)