Job Details

Accounts Payable Specialist

Accounts Payable Specialist needed for a bookkeeping service company located in Irvine, CA.

Temporary to hire position paying $26-30/hr, depending on experience. Hours are flexible, starting between 7:30 AM and 8:30 AM, Monday - Friday, with 8-hour days. Benefits include Medical, Dental, and Vision, 401K Plan, and PTO.

We are currently seeking a detail-oriented Accounts Payable Specialist to support a fast-paced accounting team that manages financial operations for a variety of businesses across different industries. This role is ideal for someone who enjoys working in a dynamic environment, balancing multiple accounts, and ensuring accurate financial processing.

Key Responsibilities:

• Process high-volume invoices and verify accuracy prior to payment.
• Assign proper expense codes and enter transactions into accounting software systems.
• Review and reconcile purchase orders, receipts, and vendor invoices.
• Handle vendor inquiries, resolve payment discrepancies, and maintain positive relationships.
• Assist with weekly payment processing, including checks, electronic payments, and wire transfers.
• Maintain accurate accounts payable records and monitor outstanding balances.
• Ensure expenses are recorded correctly by client, department, or project.
• Support month-end closing activities, including accruals and account adjustments.
• Organize and maintain digital accounting documentation and vendor compliance records.
• Assist with year-end reporting tasks, including 1099 preparation and audit support.
• Coordinate with internal accounting staff and external contacts to ensure timely processing.

Requirements:

• At least 3 years of recent accounts payable experience.
• Must have strong experience using QuickBooks Desktop and Online.
• Ability to manage multiple priorities and deadlines simultaneously.
• Advanced Microsoft Excel skills, including formulas and data analysis tools.
• Comfortable using online accounting platforms and document management systems.
• Strong communication and problem-solving skills.
• High level of accuracy and attention to detail.
• Ability to work independently while collaborating within a remote or hybrid team environment.
• Previous experience supporting multiple entities or clients is highly preferred.
• Understanding of standard accounting practices and AP procedures preferred.
• Experience assisting with audits and year-end vendor reporting is a plus.

What's Offered:

• Opportunity to support a wide range of businesses and industries.
• Flexible work environment with long-term growth potential.
• Collaborative and supportive accounting team atmosphere.

Compensation / Pay Rate (Up to): $26.00 - $30.00 Per Hour