Job Details

Please connect with me on LinkedIn as well @Katrina GeorgeJob Title: Litigation Legal Administrative AssistantLocation: Long Beach, CA 90802Compensation: $75,000 - $85,000Work Environment: (Hybrid structure internally - extremely flexible with Remote work.)Term: FulltimeBachelor's degree required: NoReferral Fee:AMS will pay $500 should the person you refer gets hiredPosition OverviewOur client, a well-established law firm, is seeking an experienced Litigation Legal Administrative Assistant to support attorneys within a busy litigation practice. This role requires a highly organized professional with strong case management experience, the ability to manage multiple priorities, and a commitment to maintaining accuracy in a deadline-driven environment.The ideal candidate will serve as a key partner to attorneys by overseeing the day-to-day flow of cases, ensuring all deadlines, documentation, and case activities are effectively managed from intake through resolution.Key ResponsibilitiesManage the full case management lifecycle, including file opening, maintenance of organized case files, tracking matter status, and file closure in accordance with firm procedures.Maintain and update case management systems, ensuring accuracy of all case-related data, deadlines, and documentation across multiple active matters.Prepare, format, and finalize legal documents, including pleadings, discovery requests and responses, motions, subpoenas, complaints, depositions, and summary judgments, ensuring compliance with court rules and deadlines.Handle electronic filings in State and Federal courts, ensuring timely and accurate submissions in accordance with jurisdictional requirements.Oversee comprehensive calendaring and scheduling, including litigation deadlines, court appearances, depositions, and attorney availability.Coordinate all aspects of litigation, including depositions, mediations, arbitrations, court appearances, client meetings, and vendor scheduling (court reporters, interpreters, etc.).Support attorneys in executing case management strategies, ensuring all case materials, logistics, and timelines are aligned.Process expense reports, coordinate travel arrangements, and provide general administrative support.Track CLE requirements and maintain compliance records.Provide backup support to team members and assist with additional duties as needed.Qualifications3-5+ years of experience as a Legal Administrative Assistant or Legal Secretary within a litigation environment.Demonstrated experience with case management processes and systems, including managing multiple active matters simultaneously.Strong knowledge of litigation procedures, court rules, and filing requirements.Hands-on experience with State and Federal e-filing, including applicable rules and procedures.Excellent organizational, time management, and prioritization skills, with a high level of attention to detail.Proficiency in Microsoft Office Suite, including Word and Outlook.Strong proofreading, formatting, and communication skills.Ability to work independently, take initiative, and perform effectively in a fast-paced environment.Preferred QualificationsExperience with iManage or similar document/case management systems.Experience supporting partner-level attorneys.Background in insurance defense, or commercial litigation.