Job Details

Front Desk Administrative Assistant

Irvine, CA (Onsite)

Full-Time

JPC - 20238

We are looking for a Front Desk Administrative Assistant. This is a full-time opportunity based out of Irvine, CA (Onsite).

Qualifications:

• Moderate proficiency with MS Word, MS Excel, MS Power Point.
• Excellent phone skills.
• Basic understanding of business services functions.
• Knowledge of related computer applications.

Skills:

• Must be highly motivated individual with high level of initiative and an attitude of willingness.
• Must be team player willing to assist others at all levels of the organization.
• Strong verbal and written communication skills; and excellent interpersonal skills with the ability to provide superior customer service and maintain cooperative working relationships.
• Strong organizational and time management skills with the ability to multi-task and work autonomously or with a team.
• Strong attention to detail.
• Ability to communicate effectively on a one-on-one basis or in group setting.
• Ability to exercise strict confidentiality.

Responsibilities:

• Receive and screen telephone calls and visitors.
• Answer routine questions or direct them to the appropriate personnel.
• Receive, open and distribute mail daily.
• Assist and support department personnel.
• Maintain Conference Room calendars.
• Perform miscellaneous support functions as assigned.
• Place and regulate online office supply orders.
• Coordinate guest Wi-Fi accounts.
• Receive and direct catering to correlated meetings/parties.
• Manage file room organization.
• Maintain facilities and office areas.
• Facilitate communication with current facility vendors.
• Track and code monthly AMEX receipts for reconciliation.
• Monitor parking validations and log.
• Generate daily outgoing Federal Express shipping labels.
• Federal Express Invoice reconciliation and shipment tracking.

Pay Range for CA, CO, IL, NJ, NY, WA, and DC: $23/hour to $25/hour. Starting rate of pay offered may vary depending on factors including but not limited to, position offered, location, education, training, and/or experience.

Solugenix will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act and Ordinance. Applicants do not need to disclose their criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if we are concerned about conviction that is directly related to the job, applicants will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report.

About the Client

Our client is a leading equipment leasing company.

About Solugenix

Solugenix is a leader in IT services, delivering cutting-edge technology solutions, exceptional talent, and managed services to global enterprises. With extensive expertise in highly regulated and complex industries, we are a trusted partner for integrating advanced technologies with streamlined processes. Our solutions drive growth, foster innovation, and ensure compliance—providing clients with reliability and a strong competitive edge.

Recognized as a 2024 Top Workplace, Solugenix is proud of its inclusive culture and unwavering commitment to excellence. Our recent expansion, with new offices in the Dominican Republic, Jakarta, and the Philippines, underscores our growing global presence and ability to offer world-class technology solutions. Partnering with Solugenix means more than just business—it means having a dedicated ally focused on your success in today's fast-evolving digital world.