Job Details

Operations & Purchasing Coordinator

Plantscapers, Inc. – Irvine, CA

If you're the person who keeps things organized, notices when something is off, and likes making systems run better… this role will feel natural to you.

We're looking for someone who thrives behind the scenes—managing purchasing, coordinating jobs, and keeping our systems clean and accurate so the business runs smoothly.

You'll sit at the center of operations, working across sales, production, and finance to make sure nothing falls through the cracks.

Compensation & Benefits

• Full-time, year-round position
• Pay range: $31–$35 per hour, based on experience
• Health insurance
• Dental and vision insurance
• 401(k) plan
• Paid vacation and holidays
• Paid sick leave
• Consistent schedule with strong work/life balance
• Established company with long-tenured team and stable operations

Compensation flexibility for candidates who demonstrate strong operational ownership.

What You'll Be Doing

• Owning all company purchasing (plants, materials, supplies, uniforms, seasonal items)
• Managing vendor relationships and tracking orders from start to finish
• Scheduling installations and coordinating crews, vehicles, and materials
• Maintaining CRM and job tracking systems with accurate data
• Supporting sales with reporting, sourcing, and commission tracking
• Running job costing and operational reports
• Catching issues early and helping resolve them before they become problems

This Role Is For You If

• You like structure, systems, and organized data
• You're detail-oriented and naturally catch mistakes
• You follow through and don't need to be reminded
• You can manage multiple moving parts without getting overwhelmed
• You're comfortable working across teams and keeping things aligned

This Role Is NOT For You If

• You need constant direction or supervision
• You struggle with organization or prioritization
• You avoid accountability or difficult conversations
• You get overwhelmed in a fast-moving environment

Requirements

• 2+ years in operations, purchasing, scheduling, or coordination
• Strong Excel skills (used daily)
• Experience with CRM systems (Jobber is a plus)
• Familiarity with QuickBooks Online
• Experience in service-based or green industry is a plus

Working conditions/physical requirements: Office and warehouse environment; stay on tasks from start to finish with minimal supervision or distraction; Must be able to stand or sit for long periods of time, work on screens, type, answer phones, bend, reach, stretch, and possibly lift up to 25 lbs.

• Keywords: vendors, QBO, vendor management, purchasing coordinator, materials management, service scheduling, plant care, interior plants, landscaping, tropical plants, jobber, fleet coordination, client communication, installation scheduling, job tracking, job costing, no-charge replacement, process improvement, Jobber