Job Details

Our client, a prestigious global investment firm, is seeking an experienced Executive Assistant to support senior executives in a fast-paced, global environment. This role requires strong judgment, confidentiality, and the ability to anticipate needs while managing complex schedules, communications, and priorities. You will serve as a trusted partner who ensures executives are prepared, organized, and able to operate efficiently. This is a non-exempt role.

Key Responsibilities

• Manage complex, rapidly changing calendars across multiple time zones.
• Coordinate internal and external meetings, logistics, and materials.
• Prepare briefs, correspondence, presentations, and confidential documents.
• Arrange detailed domestic and international travel, including contingency planning.
• Process expenses accurately and in a timely manner.
• Serve as a liaison to internal and external stakeholders with professionalism and discretion.
• Partner closely with other administrative staff to ensure seamless coverage.
• Support special projects, leadership initiatives, and events.
• Identify opportunities to streamline workflows and enhance executive efficiency.
• Provide occasional early-morning, evening, or urgent support as needed.

Qualifications

• Prior experience supporting C-suite leadership.
• Experience within large, global organizations; background in professional or financial services preferred.
• Strong judgment, confidentiality, and ability to anticipate needs.
• Excellent written and verbal communication skills.
• Highly organized, detail-oriented, and able to manage multiple priorities.
• Advanced proficiency in Microsoft Office, especially Outlook, PowerPoint, and Word.
• Proven ability to work independently in high-pressure, fast-moving environments.
• Strong collaboration skills and willingness to support team coverage.
• Flexibility to adjust hours based on executive schedules.
• Bachelor's degree preferred or equivalent experience.

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.