Job Details

Job Description

Position Title: Shared Services Support (Temporary)

Location: Orange, CA

Work Arrangement: On-site

Duration: 3–6 Month Temporary Assignment

Who We Are

Founded in 1971 and now headquartered in Southern California, NAVCO is one of the largest security integrators in the country. Built on our core values of Quality, Teamwork, Respect, Honesty, Integrity, and Responsibility, NAVCO is an employee-owned company committed to innovation and delivering world-class service to our customers.

Job Overview

NAVCO is seeking a detail-oriented and adaptable Shared Services Support professional to provide temporary support across multiple departments. This role will primarily assist Accounts Payable, while also supporting Order Entry & BillingCollections, and general administrative functions.

The ideal candidate brings strong NetSuite Accounts Payable experience and is comfortable working in a fast-paced, team-oriented environment. This is a hands-on role with the opportunity to contribute immediately while sharing best practices and process improvements.

Key Responsibilities

Accounts Payable (Primary Focus)

• Process high-volume invoices accurately within NetSuite
• Perform 3-way matching and resolve discrepancies
• Support bill capture processes ( highly preferred experience)
• Maintain vendor records
• Assist with AP reconciliations and reporting
• Identify and recommend process improvements based on prior experience

Order Entry & Billing Support

• Assist with order entry, invoice generation, and billing processes
• Ensure accuracy and completeness of customer billing data

Collections Support

• Assist with customer account follow-ups and payment tracking
• Help resolve billing disputes in collaboration with internal teams
• Maintain accurate documentation of collection activities

Administrative Support

• Provide general administrative assistance across Shared Services
• Support data entry, reporting, and documentation needs
• Collaborate cross-functionally with Finance and Operations teams

Qualifications

• Required:
• Strong Accounts Payable experience using NetSuite
• 2+ years of AP or related accounting support experience
• High attention to detail and accuracy
• Strong organizational and time management skills
• Ability to work independently and manage multiple priorities
• Preferred:
• Experience with NetSuitebill capture or automated invoice processing tools
• Exposure to order entry, billing, or collections processes
• Prior experience in a shared services or high-volume transactional environment

What You Bring

• A proactive, solutions-oriented mindset
• Willingness to share best practices and improve processes
• Strong communication and collaboration skills
• Flexibility to support multiple teams and shifting priorities

Why Join NAVCO (Temporary Assignment)

• Opportunity to contribute to a collaborative, employee-owned company
• Gain exposure across multiple finance and shared service functions
• Make an immediate impact within a high-performing team

AAP / EEO Statement

NAVCO provides equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, national origin, age, disability, genetics, sexual orientation, gender identity or expression, veteran status, or any other protected characteristic. NAVCO complies with all applicable federal, state, and local nondiscrimination laws. Harassment or discrimination of any kind is strictly prohibited.