Job Details

The Accounts Payable Supervisor is responsible for leading the day-to-day AP function in a fast-paced food manufacturing environment. This role ensures accurate and timely processing of invoices, vendor payments, and expense reporting while maintaining strong internal controls and compliance with company policies and regulatory requirements.

Key Responsibilities

• Oversee the full-cycle AP process: invoice intake, 3-way matching, coding, approvals, and payment processing
• Ensure timely and accurate processing of high-volume invoices
• Manage weekly check runs, ACH, and wire payments
• Monitor AP aging and resolve outstanding items
• Maintain strong vendor relationships and respond to inquiries promptly
• Resolve invoice discrepancies in partnership with Purchasing and Receiving
• Ensure accurate vendor setup and compliance (W-9 collection, 1099 reporting)
• Supervise, train, and develop AP team members
• Allocate workload, monitor performance, and drive accountability
• Establish and document standard operating procedures (SOPs)
• Ensure adherence to internal controls and approval workflows
• Support audit readiness (internal/external audits)
• Maintain compliance with company policies and financial regulations
• Strengthen processes to mitigate risk and prevent fraud
• Identify and implement process improvements and automation opportunities
• Drive efficiencies in invoice processing and payment cycles
• Support ERP system enhancements or implementations
• Partner with Procurement, Warehouse, and Operations teams to resolve receiving and invoice discrepancies
• Collaborate with Finance leadership on month-end close activities (accruals, reconciliations)

Qualifications

Education & Experience

• Bachelor's degree in Accounting, Finance, or related field preferred
• 5+ years of Accounts Payable experience, preferably in manufacturing or food production
• 2+ years of supervisory or leadership experience

Skills & Competencies

• Strong knowledge of full-cycle AP and 3-way matching (PO, receipt, invoice)
• Experience with ERP systems (e.g., SAP, Oracle, NetSuite)
• Understanding of GAAP and internal controls
• High attention to detail and accuracy in high-volume environments
• Strong communication, problem-solving, and organizational skills