Job Details

Job Title: Support Coordinator I

Location: Newport Beach, CA 92663 – onsite

Duration of Assignment: 13 Weeks / 05/04/2026 to 08/02/2026

Target start date: ASAP

Work hours: 8:30 am to 5 pm

Education Requirement: High School or equivalent, BA Preferred

Job Description:

Clerical:

• Demonstrates accuracy and thoroughness in entering information into computer systems.

• Provides medical records to physician / multidisciplinary team for review, verifying insurance and obtaining authorization for visits and procedures.

• Schedules patients' evaluations, clinic appointments and at the request of the physician. This includes but not limited to laboratories, diagnostic testing, and consultations as needed.

• Fulfills other department scheduling functions per department procedures and protocols.

• Reviews master schedule and anticipates requirements and changes based on activity levels to create a well-managed operational flow and positive patient experience including but not limited to sending letters of medical necessity.

• Assists with clerical and scheduling needs including filing and collection of supporting documentation for billing.

• Provides phone coverage as needed. Contacts and distributes messages to medical personnel using a variety of electronic messages including text, voice, and email systems. Reads and responds to email throughout the day. Retrieves and responds to voicemail messages within 24hours per department protocol.

Patient Customer Service:

• Utilizes courtesy, compassion, kindness and honesty while interacting with public, patients, and all clinic personnel.

• Greet patients in a courteous and professional manner.

• Acts as a point of contact for patients and caregivers and takes accountability for their patient experience.

• Provides information and guidance to patients and caregivers regarding all areas of patient care. This includes but not

• limited to scheduling, paperwork, and follow-up appointments.

• Gathers all documentation pertaining to patient's insurance benefits and alternative funding sources as needed.

• Assist in preparation of estimate of patient liabilities to patients, physicians and insurance companies based on

• guidelines and/or systems provided by the department, including but not limited to copayment, deductibles, co-insurance, deposits, or prior account balances.

• Coordinates and gathers patient information/ needs for the physicians, nurses, lab, etc.

• Communicates between patient and caregivers on missing documentation needed by the clinical or administrative staff, and all members of the care team, including physicians, nurses, lab, etc. Communicates all changes with patient and case information to all involved personnel. Works with various hospital personnel to resolve issues and accommodate patient.

• Adheres to policies aimed to protect patient confidentiality.

Teamwork/Collaboration:

• Maintains an open line of communication with management and other staff and demonstrates a professional demeanor at all times.

• Keeps abreast of changes within the healthcare system.

• Work collaboratively as department's liaison/representation between the department and other hospital and physicians' Staff.

• Demonstrates flexibility in covering other staff members for sick time, vacation, or leave of absence.
• Excellent phone and interpersonal skills.
• Excellent verbal and written communication skills.
• Detail-oriented and able to manage multiple tasks simultaneously.
• Possesses ability to work independently and in a team setting.
• Proficient skills and knowledge in computer, Microsoft Office and applicable software used in the department.
• Takes initiative, deals effectively with constant change, and willingly accepts responsibility.

Other:

• Support Clinic Manager with quality assurance, patient flow, data collection, and projects, as needed.
• Participate in audit and correction when needed
• Participate in department specific project, audit, quality/process improvement efforts.
• Performs other duties as assigned.