Job Details

Founded in June 2002, Partners In Diversity, Inc. is 100% women owned and operated enterprise. We are a professional recruiting and staffing firm. We are seeking an Administrative Assistant to join our team.

A Day in the Life

The Administrative Assistant will be responsible for answering phone calls, updating employee records, and onboarding new hires. Work in a team environment with management and recruiters to fulfill administrative tasks.

Duties and Responsibilities:

• Post job ads/vacancies on multiple job boards and social media.

• Process new hire onboarding such as background checks, tb/drug screens, E-Verify etc.

• Conduct employment verifications for new hires.

• Maintain weekly hourly reports for various contracts.

• Track employee's attendance and assist with payroll processing and documentation.

• Maintain employee files that are subject to audit.

• Other duties as assigned.

Minimum Qualifications:

• Minimum 1 year in the Staffing/Human Resources or Clerical field.

• Familiarity with hiring practices and stages (screening, interview, assessments, and onboarding).

• Excellent verbal and written communication skills.

• Proactive and independent with the ability to take initiative.

• Excellent time management skills with a proven ability to meet deadlines.

• Attention to detail and organized.

• Proficient with Microsoft Office Excel, Outlook, and Word.

• Experience using Applicant Tracking Systems (ATS) Software.

Desirable Qualifications:

• Strong understanding of the recruitment cycle in an in-house environment.

• Staffing Agency experience a strong plus.

• Degree in Human Resources or related field, or equivalent work experience.

• Familiarity with laws, regulations, and best practices applicable to hiring and recruitment.

Company Perks/Benefits:

• Onsite in office, Tuesday – Thursday, 8:00am – 5:00pm. (24-hour work week) Possible 40-hour work week