Job Details

Your new company

Join a well-established property management team supporting the daily operations of commercial buildings. This role offers a stable environment, hands-on experience, and the opportunity to work closely with a collaborative management team.

Your new role

• Answer phone calls and manage incoming mail
• Process invoices, tenant bill-backs, and check requests
• Review and track accounts payable accuracy
• Assist with monthly rent roll and rent statements
• Follow up with tenants on delinquencies and update AR notes
• Prepare tenant notices for property activities and lease compliance
• Monitor work orders and ensure timely completion
• Prepare legal notices (e.g., 3-day notices, abandonment notices)
• Support vendor bidding, contract setup, and new vendor onboarding
• Coordinate tenant and vendor repair/maintenance needs
• Assist with tenant move-ins, move-outs, and property inspections
• Maintain tenant and vendor insurance certificates
• Help with annual budget preparation and monthly reporting
• Support tenant events and appreciation activities
• Maintain fire/life safety and HVAC logs
• Organize electronic files on the shared drive

What you'll need to succeed

• 1–3 years of relevant administrative or property management experience
• Strong computer skills, including MS Office (Word, Excel, Outlook)
• High school diploma required; bachelor's degree preferred
• Strong communication, customer service, and multitasking abilities
• Highly organized, detail-oriented, and able to work independently

What you'll get in return

• Competitive compensation (DOE)
• PTO, sick time, paid holidays, and flexible summer schedules
• Medical, dental, vision, and life insurance
• 401(k) plan
• Supportive team environment with opportunities to grow

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.