Job Details

Our client, a prestigious private family office is seeking an experienced Executive Assistant to support the CEO.

Job Title: Executive Assistant to the CEO

Salary

$80-85K non-exempt, overtime eligible

Location

Newport Beach, Onsite 5x per week

Executive Assistant Position Overview:

We are seeking a meticulous and highly organized Executive Assistant to provide exceptional administrative support to a collaborative C-suite team at our headquarters in Newport Beach, CA. As the EA to our C-Suite you will play a pivotal role in managing calendars, facilitating meetings, and overseeing office operations.

Responsibilities:

• Calendar Management: Prioritize and schedule meetings, conference calls, and engagements for executives, acting as a key liaison to ensure seamless daily operations.
• Travel Coordination: Research, book, and manage travel arrangements, ensuring all necessary documents and itineraries are in place.
• Board Support: Assist in preparing materials for Board meetings, coordinating logistics, and maintaining confidential relationships with Board members.
• Event Planning: Contribute to the planning and execution of Company events, ensuring alignment with the Executive Team's vision.
• Special Projects: Support in creating documents, reports, and presentations, and maintain communication with internal teams and external partners.

Qualifications

• 5+ years of experience in executive support, ideally within professional services.
• Bachelor's degree in business administration or related field preferred.
• Proficient in Microsoft Office Suite, including advanced skills in Concur, SalesForce, PowerPoint, Word, and document management systems.
• Strong problem-solving abilities with a proactive approach to task management.
• Dependable and capable of managing priorities effectively in a fast-paced environment.
• Exceptional attention to detail, particularly in calendar management and written communication.
• Maintain confidentiality and discretion with sensitive information.

Please submit your resume for consideration!

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