Job Details

The YMCA of Orange County is a leading non-profit organization dedicated to strengthening communities through youth development, healthy living, and social responsibility. We are actively seeking a reliable, skilled, and detail-oriented individual for a part-time Administrative Assistant position.

This role is an opportunity to directly impact the experience of staff, volunteers, and teams by ensuring registration processes are accurate, timely, and rooted in trust. This position will look to foster genuine connections, practicing exceptional hospitality, and creating a safe, positive, and enriching environment where every interaction is meaningful. You will attend Adventure Guides or associated program events, trainings, campaign, and community events as well as support event preparation and coordination of these events. Through collaboration, professionalism, and care, this role strengthens the systems that allow our teams to focus on serving our communities.

Location: Mission Viejo, CA

Purpose and Impact:

• Administrative & Program Support:
  
  • Administrative Assistant provides day-to-day administrative support to ensure programs operate smoothly and efficiently. This includes data entry, filing, correspondence, calendar maintenance, and general program administration support, as well as assisting with special projects and additional duties as needed.
• Customer Service & Communication:
  
  • This role serves as a key point of contact for staff, volunteer, members, parents, and participants by answering phones, responding to emails, and ensuring messages are communicated promptly. Administrative Assistant supports a positive experience by maintaining clear, professional, and responsive communication across all interactions.
• Financial & Data Management Support:
  
  • Administrative Assistant supports accurate program operations by processing EFT and cash transactions and maintaining records. This role also provides database support and ensures proper registration and cash handling procedures are consistently followed.
• Compliance, Organization & Continuous Improvement:
  
  • This position ensures compliance with established procedures, policies, and safety standards while maintaining organized files, records, and computer data. Administrative Assistant identifies and helps resolve issues, suggests process improvements, and supports efficient operations within the department.
• Official Job Description will be provided during the interview.

Minimum Qualifications:

• Education & Experience:
  
  • 1-2 years of college preferred
  • 1 year experience and proficiency in Microsoft Word, data entry skills, use of office machines, and organizational skills required. Prefer 1 year of experience using Microsoft Excel and Access or other relational databases.

Benefits & Perks: Invested in You

• FREE YMCA Membership, Classes, and Pool Access
• FREE Training & Certifications
• Program Discounts
• Paid Sick Leave

Learn more about the YMCA and opportunities at: www.ymcaoc.org/careers

Once a conditional offer is made, candidates will be subject to criminal background check, drug screen, and will be asked to provide criminal history. Criminal history will be analyzed on a case by case basis as it related to the position. YMCA of Orange County participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.