Job Details

iQuasar LLC is hiring for an Administrative Assistant position. We strive to provide the next generation of cutting-edge technologies. Our growth means exciting career opportunities for talented professionals in engineering, software development, and other key areas. We offer competitive compensation and benefits including Health, Vision, and Dental Insurance, matching the 401k plan, and other benefits given below, excellent training, and a vibrant working environment. Our employees are exceptional, giving us a competitive advantage by innovating solutions with a strong sense of mission and integrity.

One of our clients in Dana Point, CA, needs an Administrative Assistant for a contract position.

• Position: Administrative Assistant
• Visa Status: US Citizen
• Location: Hybrid (required to be in-office in Dana Point, CA, 3-4 times per month)
• Employment Type: Full-time

Responsibilities and Duties:

The Administrative Assistant supports day-to-day business operations through data analysis, process coordination, reporting, and cross-functional support. This role serves as a liaison between leadership and operational teams, helping ensure workflows run smoothly, information is accurate, and organizational goals are tracked and supported. The position requires strong attention to detail, clear communication, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

Operations & Coordination

• Support daily operational workflows across multiple departments (operations, accounting, leadership, marketing, etc.)
• Act as a liaison between team members and leadership to ensure information flows accurately and efficiently
• Manage and track competing priorities, deadlines, and action items
• Assist leadership with administrative, operational, and planning-related tasks
• Document internal processes, procedures, and technical instructions for repeatable use

Data Analysis & Reporting

• Create and maintain dashboards, reports, and visualizations (e.g., Power BI) to support company goals and decision-making
• Analyze operational, website, or performance metrics and summarize findings for stakeholders
• Assist with ad hoc data analysis to support business questions and operational improvements
• Ensure accuracy and consistency of data used in reports and presentations

Technology & Process Improvement

• Analyze operational or communication challenges and recommend technological or process-based solutions
• Assist in the development or maintenance of internal tools (e.g., task management systems, automation tools)
• Support basic backend technical tasks (e.g., website updates, link redirection, AI tool usage documentation)
• Collaborate with team members on improving workflows and internal systems

Communication & Support

• Sort, organize, and manage internal and external correspondence as needed
• Communicate clearly and professionally with internal stakeholders and external partners
• Support training or internal learning initiatives, including content development
• Provide general support to leadership and teams to ensure operational continuity

Required Qualifications

• Bachelor's degree or equivalent practical experience
• Strong organizational skills and attention to detail
• Ability to manage multiple tasks and priorities simultaneously
• Strong written and verbal communication skills
• Comfort working in structured, process-driven environments
• Ability to handle sensitive or confidential information with discretion
• Proficiency in Microsoft Office (Excel, Word, PowerPoint)
• Ability to be in-office (located in Dana Point, CA) 3-4 times per month

Preferred Qualifications

• Experience with data analysis or business analytics
• Experience with Power BI, Tableau, or similar visualization tools
• Familiarity with R, Python, SQL, or similar analytical tools
• Experience working with leadership or executive teams
• Experience with Microsoft 365 Administration
• Experience documenting processes or technical procedures
• Background in operations, analytics, or business support roles

Skills & Competencies

• Analytical thinking and problem-solving
• Attention to accuracy and consistency
• Ability to work independently and collaboratively
• Professional judgment and discretion
• Adaptability in a fast-paced environment
• Clear prioritization and follow-through

Benefit:

iQuasar LLC. offers a comprehensive benefits program including various options in these plans:

• Competitive salaries
• Vacation/sick leave
• Paid time off
• Nationally recognized insurance providers with online benefits services

If you are interested in this position, please send me a copy of your latest resume at ...@iquasar.com with the information requested below: Also, please let me know what time/number is best to call to discuss this great opportunity. In case you are not interested in this position or this is not a right fit for you, please feel free to share this opportunity with your friends/networks or anyone you know who may be interested in this position. Thank you!

- Availability to start a new job

- Best Rates

- Contact #

Please don't hesitate to contact me for any question (s) you may have. All employment is decided on the basis of qualifications, merit, and business need.

Regards,

Shruti (Sophia) Goswami

Senior Recruitment Professional

iQuasar LLC.

Cleared Recruitment | Proposal Development | Technology

...@iquasar.com

Direct: (703) #######

Main: (703) ###-#### Ext. 598

iQuasar - Government Proposal Writing | Cleared Recruitment | IT | Staffing

An Equal Opportunity Employer

iQuasar LLC. is proud to be an Equal Employment Opportunity Employer. We do not discriminate based on race, religion, color, national origin, political affiliation, sex, sexual orientation, gender identity, age, marital/parental /veteran status, disability, genetic information, membership in an employee organization, retaliation, military service, other non-merit factors, or any other applicable characteristics protected by law.