Job Details

Accounting And Front Desk Clerk

SOUTH COAST FACILITY SERVICES is a full-service MEP contractor that designs & installs HVAC equipment, delivers Energy Services, and provides process piping & direct digital control systems. Our mission is to provide high quality mechanical, electrical and plumbing solutions through service and retro-fit construction; provide continuous education to our employees; lead the industry with innovation and technology.

Perform accounting and front desk clerical tasks related to the efficient maintenance and processing of accounts payable transactions. Handles all incoming calls and directs the caller to the correct extension. Perform all duties in accordance with the company's policies and procedures, all US state and federal laws and regulations, wherein the company operates.

Essential Duties And Responsibilities:

Greet visitors, vendors, delivery at front desk

Answer and direct all incoming calls to correct extension

Setup new vendors / update existing vendors

Maintain vendor and invoice files

Review and input invoices into accounting system

Review and analyze Accounts Payable (AP) aging report - monthly

Review and analyze Purchase Order (PO) report - monthly

Monitor accounts to ensure payments are made within terms

Review vendor statements for missing invoices

Correspond with vendors and respond to inquiries and resolve invoice discrepancies

Request Certificate of Insurance for vendors

Process monthly credit card payment transactions made to vendors

Post outgoing mail and distribute incoming mail

Track & order office supplies

Regular attendance and timeliness

Perform other duties as assigned

Essential Knowledge, Skills, Abilities, And Competencies:

Knowledge of Microsoft Office

Knowledge of office administration and procedures.

Attention to detail and accuracy

Organization skills

Multi-task oriented

Good communication skills

10-key skills

Requirements:

Education, Experience And/Or Licenses:

1 High school diploma or equivalent experience required

1-3 years accounts payable experience

1-3 years receptionist experience