Job Details

City Clerk

City of Mission Viejo invites applications for City Clerk. Salary is $60.20 - $92.46 per hour. Apply by 3:00 P.M., Monday, April 13, 2026. Online applications must be completed and submitted no later than 3:00 p.m. on the filing deadline. The first round of Zoom interviews is scheduled for some time during the week of May 5, 2026. Only one date will be available for an applicant to attend. The City will not accommodate an applicant's scheduling request for an alternate date. It is recommended that you plan your calendar accordingly when you apply.

The position plays a vital role in supporting transparent government operations and serves as a subject-matter-expert on election administration, agenda management, and municipal governance. There is one (1) full-time vacancy in the City Manager's Department. Work hours are Monday through Friday 8:00 a.m. to 5:00 p.m. with additional evening hours on the second and fourth Tuesday of each month. The schedule may vary depending on the needs of the City including potential weekend assignments and/or special events. This is an FLSA exempt mid-management position that reports directly to the City Manager.

The eligibility list established during this recruitment may be used to fill future full-time, part-time or temporary City Clerk vacancies. If you're looking for a position that impacts the public in a great department, we encourage you to apply!

The ideal candidate is a strategic, detail-oriented professional with strong knowledge of and experience in elections administration, municipal governance, records and information management, and regulatory compliance. Success in this role requires the ability to exercise a high level of independence, demonstrate exceptional communication skills & sound judgment, have discretion in handling sensitive information, and the ability to manage multiple complex projects while maintaining transparency and public trust, along with political sensitivity and acumen.

Knowledge of provisions of the State Government Code and the Municipal Code applicable to the governmental structure of the City and specifically related to the functions and operations of the City Council and the City Clerk's Division, including provisions of the Open Meeting Law (Brown Act), Political Reform Act filing requirements, (Campaign Statements and Statements of Economic Interests), and Parliamentary Procedure. Skill in providing administrative and professional leadership and direction for the City Clerk Division. Planning, organizing, administering, coordinating, reviewing and evaluating staff and activities of the City Clerk division. Meeting all legal requirements of the function in a timely and effective manner. Coordinating municipal elections within legal guidelines. Overseeing and coordinating maintenance of the official records of the City. Preparing official minutes, resolutions, and ordinances. Interpreting, applying and explaining complex laws, codes, regulations and ordinances. Scheduling, assigning, supervising, reviewing and evaluating the work of staff. Selecting, training, motivating staff. Developing and implementing goals, objectives, policies, procedures, work standards and internal controls for the office. Preparing clear and concise reports, correspondence, policies, procedures and other written materials. Working effectively with diverse groups; listening to and discussing problems and complaints tactfully. Providing exceptional customer service to coworkers, internal customers and the public. Using English effectively to communicate in person, over the telephone and in writing. Using tact, initiative, prudence and independent judgment within general policy, procedural and legal guidelines. Establishing and maintaining effective working relationships with employees and those contacted in the course of the work. Effectively representing the department and the City in meetings with governmental agencies, community groups and various businesses, professional, and regulatory organizations and in meetings with individuals. Operating modern office equipment including computer equipment and software programs. Operating a motor vehicle safely.

Equivalent to graduation from an accredited four-year college or university with major course work in business, public administration or a related field and five (5) years of experience in performing responsible and complex administrative office work in a City Clerk's office, including two (2) years of supervisory experience. Additional years of experience in a City Clerk's Office may be substituted for an education requirement on a year-for-year basis up to a maximum of two (2) years. If not already obtained, the employee must obtain a license as a Notary Public within six (6) months of date of appointment and maintain license throughout employment in this classification. If not already obtained, the employee must obtain a Certified Municipal Clerk Certification through the Municipal Clerk's Institute within three (3) years of date of appointment. A driver's license is not required, but the employee must be able to arrange reliable and timely transportation to offsite facilities and locations to complete essential functions of the position.