Job Details

INNOCEAN USA, a full-service advertising agency, is looking for a Receptionist to join our team!

The Receptionist is responsible for greeting guests, maintaining lobby appearance, and providing overall administrative support. This person will be working with all levels of employees in the agency and a professional demeanor with strong communication skills is essential.

This position is an integral member of the Facilities & Office Administration team, which handles facilities services such as the mailroom, reception desk, conference rooms and café. The team works very closely together to provide seamless service to Innocean employees and guests. The Receptionist will be called upon to help or fill-in wherever needed but also enjoys reciprocating assistance from the other members of our team on projects under their purview.

ESSENTIAL DUTIES/RESPONSIBILITIES
• Greet, direct and announce visitors in a professional and friendly manner
• Answer and route all incoming phone calls
• Manage creation, distribution, and collection of access badges
• Maintain parking access and validation log
• Assist with contests and events, prizes, flowers and corporate gifts
• Procurement, distribution and management of office supplies
• Handling of mail and packages, including scanning and distributing mail and checks
• Managing setup, procurement, and invoice process for certain vendors
• Perform clerical duties such as, but not limited to, filing, photocopying, creating worksheets, and drafting company emails as directed
• Manage meeting requests including, but not limited to, cater ordering, refreshment setup, and audio/visual assistance
• Monitor conference rooms for conflicts and resolve accordingly
• Interface with onsite security guards and day-porters

REQUIREMENTS
• 1+ years of experience working in a fast-paced office environment as a Receptionist or Executive Assistant.
• Experience working in a large environment including C-Level Executives and a high volume of calls and meetings.
• Professional front-office appearance and communication skills.
• Experience with Microsoft Office.
• Strong administrative skills and high attention to detail.

BENEFITS
• 3 PPO Medical Plans through Anthem to choose from at low cost
• Free Dental and Vision .50 cents on the dollar
• Wellness reimbursement program
• Company paid short- and long-term disability, and basic life
• Generous PTO
• On-site Barista
• Beautiful campus across from the Pacific Ocean

Salary range: $22.00 hourly
Pay is dependent upon several factors including but not limited to: years of experience, client, training, and transferable skills.

Who are we? We are explorers. We look out to the edge of the world and ask, "where haven't we been before?" Together, we hunt for an intersection of art and science, creativity bolstered by data. Storytelling layered in strategy. Innovation rich in intelligence. Our adventures are many, our quests, undaunted. Our possibility is as vast as the ocean. Always remembering, the deeper we dive, the greater we become. And the further we go, the more we find.