Job Details

Sr Administrative Assistant/Paralegal

KIOXIA America, Inc. (KAI), formerly Toshiba Memory America Inc., is looking for a Senior Administrative Assistant/Corporate Paralegal to support the Legal, Government Relations, and IP Departments. The position will report to the General Counsel, Legal Department.

Responsibilities:

• Responsible for various paper and electronic filing systems for records, including creating, maintaining, updating, and archiving records to ensure accurate and consistent documentation is kept, organized, and readily accessible at all times.
• Supports audits, including reviewing requests, gathering documentation, pulling reports, drafting preliminary responses, and coordinating with stakeholders.
• Maintains high level awareness of governance requirements and relevant compliance matters, including performing targeted research projects on legal or corporate business topics.
• Maintains and updates corporate book and related records.
• Prepares training slides based on input from stakeholders.
• Fully manages complex travel arrangements (domestic and international) and expense reports.
• Captures meeting minutes for department meetings.
• Acts as liaison to the executive leadership team and staff at all levels.
• Supports litigation activities as directed.
• Maintains budgets and orders supplies and equipment, etc.
• Assists with the onboarding needs of new employees in the Irvine office.
• Supports event planning for Irvine office (onsite & offsite).
• Provides back-up support for the departments as needed.
• Performs special projects and assigned tasks on an as-needed basis.

Qualifications:

• 5+ years of experience supporting an Executive.
• 5+ years of experience working as a Paralegal in corporate law.
• Strong organizational skills with attention to detail.
• Expert written and verbal communicator.
• Demonstrated proactive approaches to problem-solving with strong decision-making capability.
• High proficiency in M365 (Outlook, Word, Excel, PowerPoint, and SharePoint).
• Highly resourceful team-player, with the ability to also be extremely effective independently.
• Demonstrated ability to prioritize conflicting needs; handle matters expeditiously and proactively, and follow-through on projects to successful completion, often with deadline pressures.
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.
• Track record of achieving high performance goals and meeting deadlines in a fast paced environment.
• Forward-looking thinker, who actively seeks opportunities to support the company and proposes solutions to issues they've identified or have been brought to their attention.
• Ability to partner with others and build relationships.

The expected salary for this position is $82,770.00 - $136,780.00.

At KIOXIA, we value the following:

• Investment in you: Offering opportunities for career growth and personal development training
• Open-minded management: Empowering employees by listening and responding to ideas, issues, and approaches
• Flexible work-life balance: Offering a generous PTO allotment, holiday shutdown, and flexible work options
• Variety of cultures, perspectives, backgrounds and experiences of all our team members: Through our opportunity, belonging and respect initiatives, our focus is to strengthen our company culture to create an environment of belonging for all
• Benefits for our team members: Excellent medical and non-medical benefits, 401(k) matching, pet insurance

KIOXIA America, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.