Job Details

Title: Accounts Receivable Specialist

Company: Talley LLP

Location: Orange, CA (FT Onsite – Direct Hire)

Address: 1100 Town and Country Rd Ste 1111, Orange, CA 92868

About the Firm

Talley, LLP, and its affiliated entities—Talley Law Group, LLP ("TLG"), Talley Capital Group, LLC ("TCG"), and Talley Wealth Management, LLC ("TWM") (collectively "Talley")—is a full-service financial, tax, legal, and consulting organization serving entrepreneurially driven businesses and their owners. Talley partners with clients as business advisors, not just service providers, constantly seeking innovative ways to strengthen their bottom line.

Talley, LLP was founded in 1989 with the mission of helping entrepreneurially driven businesses, their owners, and high-net-worth individuals manage their financial affairs and achieve their business objectives profitably and efficiently. Our professionals strive to become each client's Most Trusted Advisor (MTA) by delivering global solutions to complex challenges and opportunities.

Our services include:

• Audit & Assurance services, including financial reporting
• Tax compliance, planning, and proactive advisory services
• Business consulting
• Estate planning, business planning, M&A, and tax law services delivered through TLG
• Outsourced accounting, controller, and CFO services
• M&A, growth-through-acquisition, and operational consulting delivered through TCG

Talley is a boutique firm with 70+ U.S.-based professionals and 20–30 offshore/outsourced team members. Headquartered in Orange, CA, the firm has grown rapidly, becoming a leading Orange County professional services provider. We embrace a culture built on accountability, results, and exceptional client service delivered by professional, motivated individuals.

Summary

Talley LLP is seeking a detail-oriented Billing & Collections Administrative Support professional to strengthen our billing team and ensure accurate, timely invoicing in a professional-services environment. You will prepare invoices for consulting, advisory, and tax engagements, liaise with clients regarding billing matters, and support collections efforts.

This is a full-time onsite position, Monday–Friday, 8:00 a.m.–5:00 p.m., with additional hours required during month-end billing close.

What You Will Do

Billing (Primary Focus)

• Independently prepare, review, and issue invoices for professional-services engagements (consulting, tax, and advisory) using Practice CS after in-house training.
• Verify billable hours, fixed-fee arrangements, and retainer schedules; resolve discrepancies before release.
• Collaborate with client-service teams and Partners to capture all billable items and ensure compliance with firm pricing policies.
• Assist with monthly invoice audits, reconciliations, and month-end reporting.
• Uphold Talley's billing best practices and proactively identify process improvements.

Collections

• Monitor accounts receivable and follow up on outstanding invoices via email and phone.
• Negotiate payment plans when necessary and document collection activities.
• Escalate complex issues to client-service managers or Partners.

Client Communication

• Serve as a courteous and professional point of contact for client billing inquiries.
• Provide supporting documentation promptly and coordinate internally to resolve concerns.

Data Management

• Maintain up-to-date client billing records and electronic files.

What You Will Bring

• Proven experience generating invoices for a professional-services firm (e.g., accounting, law, consulting, engineering, or marketing agency).
• Working knowledge of Practice CS, QuickBooks, or comparable billing platforms.
• Reliability and initiative to meet tight deadlines, especially during month-end close.
• Analytical mindset to identify trends and recommend improvements.
• Meticulous attention to detail and strong ethical standards when handling sensitive financial data.
• Clear, concise written and verbal communication skills.
• Team-oriented, adaptable, and client-centric attitude.

Hours & Compensation

• Full-time schedule: 40 hours per week, Monday–Friday, 8:00 a.m.–5:00 p.m.
• Month-end billing close may require additional hours.
• Compensation based on experience and value.

email resumes to ...@talleyllp.com for immediate consideration. Thank you!