Job Details

Legal Secretary

Hybrid | Irvine, CA (3 days onsite)

Are you a seasoned legal administrative professional ready for a new challenge? We're looking for a Legal Secretary who can deliver proactive, detail‑driven support to a teamof attorneys in a busy, collaborative practice. This position offers a hybrid schedule with three in‑office days each week in Irvine, CA.

What You'll Do

• Serve as a key support partner to multiple attorneys, coordinating calendars, managing billing tasks, and helping ensure smooth day‑to‑day operations.
• Prepare and route clear, accurate instructions and documentation for internal resource teams.
• Communicate regularly with case teams to streamline requests and avoid duplicate work.
• Track, confirm, and communicate court and agency deadlines, escalating matters to attorneys when needed.
• Open, update, and maintain matters in the firm's document management systems.
• Draft, edit, and finalize Tables of Contents (TOCs) and Tables of Authorities (TOAs).
• Handle document filing and e‑filing in accordance with court and agency requirements.
• Maintain attorney contact lists and support client‑facing communications as needed.
• Record and submit daily task logs and assist with reviewing client pre‑bills.
• Coordinate transcription requests and oversee printing, formatting, and assembling of legal documents.

What You Bring

• At least 5 years of legal administrative experience; labor & employment experience is preferred.
• Exceptional organizational skills with the ability to shift priorities and anticipate attorney needs.
• Strong communication and time‑management capabilities.
• In‑depth familiarity with legal terminology, court procedures, and e‑filing processes.
• Advanced proficiency in Microsoft Office, Outlook, Adobe, and document management systems.
• Experience with tools such as Best Authority and BigHand Create is highly valued.

Why You'll Love Working Here

You'll be part of a supportive team where your expertise truly matters. They offer competitive pay, a full benefits package—including health insurance, retirement plans, PTO, and wellness resources—and a salary range of $101,000-114,000 base, depending on experience.

Equal Opportunity Employer/Veterans/Disabled

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Qualified applicants with arrest or conviction records will be considered consistent with applicable laws, including:

• California Fair Chance Act

• Los Angeles City Fair Chance Ordinance

• Los Angeles County Fair Chance Ordinance for Employers

• San Francisco Fair Chance Ordinance