Job Details

Project Specialist

The Project Specialist is a shared resource within HR Strategy & Technology, reporting to the HR PMO Director. This role provides project, operational, analytical, and administrative support across multiple HR and technology initiatives and leaders. The ideal candidate is highly organized, comfortable working with data, confident leveraging technology (including emerging AI-enabled tools), and able to independently translate ambiguous direction into structured high-quality deliverables.

Provide project and operational support on initiatives as assigned across the Strategy & Technology team

Create and refine executive-ready presentations and project materials

Coordinate meetings, complex scheduling, and follow-up to ensure priorities move forward

Manipulate, analyze, and interpret data using Excel, and present findings in a clear, concise way that supports decision-making

Organize documentation and convert strategic discussions into clear next steps and deliverables

Assist with documentation, policy updates, and audit requests

Coordinate logistics for on-site meetings, travel, and team events

Minimum 2 years of experience in project coordination, operations, analytics, HR support, or a related corporate function

Experience supporting multiple stakeholders or leaders in a fast-paced environment

Demonstrated experience working with data, reports, or documentation requiring a high level of accuracy, organization, and attention to detail

Proven ability to handle sensitive, confidential, or HR-related information with discretion, professionalism, and sound judgment

Advanced PowerPoint skills with ability to build executive-level materials from rough input

Strong Excel skills including pivot tables and XLOOKUP/VLOOKUP, with ability to manipulate, analyze, and interpret data

Ability to manage multiple concurrent tasks, and operate effectively with evolving or ambiguous direction

Strong written communication and documentation skills

Confidence experimenting with new technologies and AI-enabled tools to improve productivity

Works on problems of moderate scope where analysis of situations or data requires a review of a variety of factors

Exercises judgment to determine appropriate action

Detects situations that may cause risk to the project and its completion and escalates these issues to other team members

Errors may cause minor project delays and/or missed project deadlines

Works under general direction

Uses expertise of more senior level team members and leverages additional resources to confirm solution or explore customized applications as a solution

Provides input to and achieves set objectives

No responsibility for supervision of others

Office / Sedentary Requirements

Work is performed primarily in an office environment, which requires the ability to sit for extended periods of time, ability to hear the telephone, ability to enter data on a computer.

Travel or Driving Requirements

% of Travel Required: 0%

% of Driving Required: 0%

Pay Range: $64,300.00 - $85,700.00 Annually

First American will consider for employment all qualified applicants, including those with arrest or conviction records, in a manner consistent with the requirements of applicable state and local laws (e.g., the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act).

First American intends to conduct a review of an applicant's criminal history in connection with a conditional offer. First American reasonably believes that a criminal history may have a direct, adverse and negative relationship with the following material job duties for this position potentially resulting in the withdrawal of the conditional offer of employment: handling of confidential, proprietary or trade secret information belonging to First American or its customers, administrating or facilitating financial transactions, and the ability to meet customer-imposed criminal history requirements.

By choice, we don't simply accept individuality we embrace it, we support it, and we thrive on it! Our People First Culture celebrates diversity, equity and inclusion not simply because it's the right thing to do, but also because it's the key to our success. We are proud to foster an authentic and inclusive workplace For All. You are free and encouraged to bring your entire, unique self to work. First American is an equal opportunity employer in every sense of the term. Based on eligibility, First American offers a comprehensive benefits package including medical, dental, vision, 401k, PTO/paid sick leave and other great benefits like an employee stock purchase plan.