Job Details

Our long-term client is seeking a polished, professional Receptionist to join their team. This role is ideal for someone who enjoys being the face of the office, thrives in a fast-paced environment, and takes pride in creating a welcoming and organized workplace.

Position Overview

The Receptionist will serve as the first point of contact for visitors, clients, and employees while supporting daily administrative and office operations. This individual should have strong communication skills, a high level of professionalism, and the ability to manage multiple priorities with ease.

Key Responsibilities

• Greet and assist visitors, clients, and vendors in a friendly and professional manner

• Answer and direct incoming calls and emails promptly

• Maintain front desk and reception area, ensuring a clean and organized environment

• Manage conference room scheduling and office calendars

• Handle incoming and outgoing mail, packages, and deliveries

• Order and maintain office and kitchen supplies

• Provide administrative support to various departments as needed

• Assist with coordinating meetings, events, and office activities

• Support office operations, including data entry, filing, and document preparation

Qualifications

• 1+ year of receptionist, front desk, or administrative experience preferred

• Excellent verbal and written communication skills

• Strong customer service mindset and professional demeanor

• Highly organized with strong attention to detail

• Ability to multitask and prioritize in a fast-paced environment

• Proficiency in Microsoft Office (Outlook, Word, Excel) and/or Google Workspace

• Reliable, punctual, and able to work independently and as part of a team

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.