Job Details

Job Description

Exciting Opportunity for a Part-Time Office Assistant - Join Our Team Today! - Urgently hiring Part time Office Assistant in Costa Mesa!

Job Title: Part time Office Assistant
Pay: $27.42-$29.42 per hour
Hours: 9am-2pm, Monday-Friday
Start Date: ASAP

Looking for a flexible schedule and a role that offers immediate impact? Join a reputable public agency in Orange County as a Part time Office Assistant and be an integral part of supporting administrative operations. This position provides a hands-on experience in a dynamic environment, perfect for individuals seeking to develop their office support skills and enjoy a structured yet impactful workday.

As a Part time Office Assistant, you'll play a vital role in ensuring smooth daily operations within the Administrative Services department. Collaborate with a dedicated team to support meetings, handle clerical tasks, and maintain office efficiency, all while gaining valuable experience in public sector administration.

What You'll Do:

• Perform a variety of general office support tasks, including preparing meeting rooms, organizing refreshments, and assembling materials.
• Run errands and provide backup support for other administrative staff, contributing to a well-organized office environment.
• Suggest workflow improvements and assist with modifying office forms and reports to enhance efficiency.
• Maintain and monitor office and Board supplies, placing orders and coordinating with vendors for events and meetings.
• Operate, troubleshoot, and maintain office equipment to ensure seamless functionality.
• Handle basic bookkeeping tasks such as reconciling district credit cards, processing payment requests, purchase requisitions, and invoices.
• Keep accurate and organized files, logs, and records, including Board meeting materials and lists.
• Greet visitors and answer calls with professionalism, providing exceptional customer service and managing sensitive issues with sound judgment.
• Draft, edit, format, and proofread various documents, reports, and correspondence, maintaining high-quality standards.
• Assist in preparing Board and committee meeting packets, including posting notices and agendas, and compiling necessary materials.

What You'll Bring:

• At least one year of clerical, secretarial, or administrative support experience, preferably in a public service setting.
• Proficiency in MS Office applications.
• Strong written and verbal communication skills.
• Excellent attention to detail and organizational abilities.
• Sound judgment and critical thinking skills.
• Dependability, punctuality, and a professional work ethic.

Why Join Us in Costa Mesa?

• Enjoy flexible hours in a stable, public sector environment.
• Gain hands-on administrative experience with opportunities for professional growth.
• Work in a supportive team with a focus on community service.
• Access to benefits, including health coverage and potential permanent placement opportunities after contract completion.

Location & Schedule:
This position is on-site in Costa Mesa, CA, working from 9am to 2pm, Monday through Friday.

Ready to Take the Next Step?
If you're eager to contribute your skills as a Part time Office Assistant in Costa Mesa, apply today or contact our recruiting team for more details. Don't wait-this opportunity won't last!

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Equal Opportunity Employer:
Helpmates provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. We celebrate diversity and are committed to creating an inclusive environment for all employees. Helpmates will provide reasonable accommodations for people with disabilities in all parts of the hiring and employment process.