Job Details

Assistant City Clerk

The City of Signal Hill invites applications for the position of Assistant City Clerk. First review of applications: March 6, 2026.

The City of Signal Hill is a desirable place to live and work because of its safe neighborhoods, abundant business opportunities, inclusive culture, and beautiful green spaces. With its central location, the community takes great pride in its recreational amenities which include 11 City parks and open space area covering over 29 acres, an extensive walking trail system, abundant recreation and library programs, and an array of annual events.

The City of Signal Hill, with a population of 11,800 and covering 2.2 square miles, is located in Los Angeles County within four miles of the Pacific Ocean. Signal Hill was incorporated on April 14, 1924, roughly three years after the discovery of a vast oil field. Known for its beautiful setting, Signal Hill claims the only accessible high ground for miles around with an impressive hilltop park which provides spectacular panoramic views.

Under the administrative direction of the City Manager, the Assistant City Clerk manages, plans, organizes, directs and coordinates the activities and operations of the City Clerk Division. This position is responsible for the division's operations, to include: maintain, organize and preserve official City records management program; agenda and minutes preparation; administer general and special municipal elections; enforce laws pertaining to public records, conflict of interest, elections and campaign financing disclosures; municipal code codification; perform legislative analysis and development of policies and procedures; coordinate department activities with other City departments and outside agencies; and other duties as assigned.

Distinguishing characteristics of this position include providing professional support to the City Manager and City Clerk in several administrative and operational functional areas. The Assistant City Clerk performs a full range of complex and sensitive duties requiring a broader knowledge of City operations and statutory duties; providing highly responsible and complex administrative support to the City Council and Administration Department requiring a high degree of interpersonal skill and diplomacy. This position, under general supervision, is responsible for managing the City's statutory obligations related to the Elections Code, the Brown Act, the Public Records Act, and other relevant legislation.

A current resume, not to exceed 2 (8 " x 11") pages in length, and three professional references are required to be attached to the completed City application and supplemental questionnaire.

Example of duties include overseeing and directing the day-to-day operations of the City Clerk division, developing, directing, and coordinating the implementation of goals, objectives, policies, procedures, and work standards for the City Clerk division, planning, organizing, and supervising the preparation and maintenance of City documents and records, attending all City Council and Successor Agency meetings, recording and transcribing the proceedings of the City Council, Successor Agency, Signal Hill Housing Authority, Signal Hill Financing Authority, and Signal Hill Municipal Financing Authority; maintaining all documents, records of actions and approved actions taken; publishing official notices and reports of action, and many more.

Minimum qualifications include five (5) years of increasingly responsible experience in complex administrative office work in a City Clerk's office which includes running municipal elections, records and files maintenance, agenda preparation, responding to Public Records Act requests and the interpretation of codes and ordinances. Certification from International Institute of Municipal Clerks (IIMC) as a Certified Municipal Clerk (CMC), is required. Possession of or ability to obtain a California Notary Public Commission certification within six (6) months of employment. High School diploma or GED equivalent. A Bachelor's degree from an accredited college or university with major course work in public or business administration, records management or closely related field could substitute 2 years of administrative support experience and/or City Clerk's or County Clerk's Office experience. Valid Class C California driver license, acceptable driving record, and evidence of insurance are required.