Job Details

Front Desk Administrator

We are a company who believes in building a better, safer, more sustainable world for generations to come. We are committed to making a difference within our communities, who depend on the safety and reliability of the structures we build and is possible with our main asset, our people!

OHLA USA brings together the construction industry's most diverse talent who thrive in a collaborative work environment and appreciate challenges and opportunities.

OHLA USA, Inc. is seeking a Front Desk Administrator in Irvine, CA. This is a full-time onsite position that requires an 8:00 am to 5:00 pm schedule.

Responsibilities

1. Greets and directs visitors to office areas and conference rooms
2. Politely answers, screens, and directs phone calls
3. Scans and distributes mail correspondence to appropriate parties
4. Schedules meetings and appointments
5. Orders office supplies, and maintains inventory of supply room
6. Maintains an orderly, clean, and stocked kitchen and break room.
7. Orders lunch for events, as needed
8. Makes travel arrangements and creates detailed travel itineraries for international and domestic travel
9. Maintains office filing system
10. Acts as the point of contact between executives at the various business interests and internal/external clients
11. Organizes and plans calendaring of conference rooms
12. Organizes and coordinates regional employee training, employee appreciation events, and regional events such as picnics and holiday parties
13. Maintains RSVPs and booking appointments for company events
14. Occasionally runs errands for supplies or dropping off mail, as needed
15. Completes and submits expense reports for regional staff
16. Prepares and composes correspondence that may be confidential
17. Assists Human Resources, Payroll, and IT, and Estimating departments with administrative duties as needed

Qualifications

• High School Diploma required
• Reliable transportation and a valid driver's license
• 3-5 year of experience as an administrative assistant with client facing experience
• Requires excellent communication and interpersonal skills, including verbal and written communication.
• Must have excellent computer skills utilizing, Excel, Word, PowerPoint, Outlook.
• The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong administrative and organizational skills, with the ability to maintain a realistic balance among multiple priorities.
• The Front Desk Administrator will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times while handling a wide variety of activities and confidential matters with discretion. It is essential to have a positive, friendly, and professional attitude.
• Must be able to work with and interact with employees throughout the organization.
• Ability to solve practical problems by analyzing information.

Compensation: The base salary rate being offered for this position is USD $65,000.00 per year to USD $75,000.00 per year. Please note that the salary range listed is specific to the role listed in California. Hourly rates may vary for different individuals in the same role based on various factors including, but not limited to, experience, education, and performance.

OHLA ADA Message: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

OHLA EEO Message: OHLA USA and its affiliates are an equal opportunity employer, and all qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, gender identity, veteran status, disability, or any other protected class.

OHLA USA and its subsidiaries ("OHLA") shall not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to OHLA or an employee of OHLA, by mail, electronically, or otherwise will be considered OHLA property. OHLA will not pay a fee for any placement resulting from the receipt of an unsolicited resume. OHLA will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred to by the Agency free of any charges or fees. OHLA Human Resources is the only authorized representative of OHLA to execute any agreements with search firms or staffing agencies. As a condition for payment, a Vendor shall have OHLA USA Inc.'s Personnel Agreement and a Job Order signed by an authorized OHLA HR representative. Verbal or written communications from any employee of OHLA and its subsidiaries shall not be considered binding obligations. All resumes, whether unsolicited or solicited, shall be the property of OHLA.