Job Details

Assistant Office Manager

Are you mature and looking for a 5+ year long job? We need someone in the position for years of assistance, not as a step in your job history.

Do you have a passion for supporting a small and dynamic team?

Are you looking for a position where you can learn new processes and add value for years to come?

If so, C3 Business Solutions is the right place for you!

Who we are

C3 Business Solutions (established 1997) is a highly regarded firm that provides Oracle business consulting including Oracle application implementation and support. We have a culture that encourages our team to not accept the norm, ask the hard questions, develop new methods or approaches to our work. Creativity is encouraged, recognized, and rewarded.

This Part Time or Full Time Assistant Office Manager is a key support role to maintain the efficiency of the office and assist the Executive Team.

What we require of you

• Strong personality who can partner and interface with our staff and executive team.
• Prefer a minimum of 1-3 years of related office experience.
• 2+ years of experience in accounts receivable and accounts payable tasks (experience with business software systems is a plus).
• Good understanding of accounting principles and their application in billing and account reconciliation.
• Above Average PC skills, including Microsoft Office Suite.
• Well organized and be able to handle multiple, concurrent tasks efficiently.
• Critical thinking and ability to use your intuition to recognize improvement opportunities.
• Ability to keep sensitive information confidential.
• Strong written and verbal communication skills.
• Must be able to legally work in the US. No sponsorship is available for this position.

What you will be doing

• General office administration activities needed weekly or periodically (e.g., scanning, supply orders, W-9 processing, scheduling meetings, etc.).
• Execute weekly, monthly, and ad-hoc billing cycles within our Oracle ERP billing system, ensuring precise invoice generation, timely processing, and accurate data alignment with project and customer records.
• Perform daily Accounts Payable duties.
• Facilitate and assist with recruiting including initial screenings and follow-up (calls & email).
• Maintain office supplies and kitchen/pantry inventory so are fully stocked each day. Reorder as necessary to maintain an acceptable inventory level.
• Key liaison person for things like our insurance plan, wireless phone provider, and/or other employee assistance needs.
• Monitor the office phone for incoming calls.
• Check the mail each day and process appropriately.
• Scan and electronically file customer checks and C3 AP checks/payment support.
• Assist the CEO or others with ad hoc tasks and as needed building management.
• Help with planning events, as needed.
• Errands and other assignments and tasks as assigned.

Whats in it for you

• Compensation, depending on experience: $20 - $30/hour.
• 5 annual sick days.
• Flexible work structure.
• Minimum of 30 hours per week, or if greater than 31, full benefits can apply.