Job Details

Job Title: Executive Assistant III

Location: Fountain Valley, CA 92708 – Onsite Role

Duration: 1 Year contract with strong possibility of extension

Wage: $38.36/hr - $39.36/hr

REQUIRED

• Manage executive calendar and email inbox.
• Escalate issues as needed.
• Coordinate meetings and executive business travel (along with receipt reconciliation).
• Create Purchase Orders as needed to support the business.
• Transact and reconcile compliant Pcard purchases.
• Ad ho projects as needed to support the business.

Description:

• Uses ability as a skilled specialist to contribute to the development of new concepts/techniques and to complete assignments/tasks in innovative and effective ways.
• Expert knowledge on the general/technical aspects of the job. Works on assignments that are highly complex in nature where a strong degree of independent judgment, initiative and technical knowledge are required to resolve problems. Work is completed independently and has ability to handle most unique situations.
• Frequently determines methods and procedures for new assignments.
• May supervise the activities of another non-exempt employee.

Responsibilities:

• Responsible for performing tactical and strategic administrative support tasks for upper executive level employees of the organization.
• Responsibilities include performing various tasks in administrative support at the upper executive level.
• These tasks may include, but are not limited to, key records maintenance, compiling data for reports, administrative tasks associated with the budget process, scheduling executive appointments and meetings, calendar maintenance for upper executive level employees, answering/screening/routing telephone calls for upper level executives, preparing expense reports, preparing/editing executive presentations, making travel arrangements, mentoring/leading the general administrative staff of the department/division, and other established general administrative requirements of the organization.
• Coordinates the administrative work within the department/division, working with other departments/divisions and companies.
• Recognized as the top administrative employee in the department or division.
• The work performed by these employees is predominately administrative work that is largely tactical and strategic in nature.

Education and Experience Required:

• High school education or equivalent; some college level education highly preferred.
• Typically requires a minimum of 9+ years general administrative experience, or equivalent combination of experience and college level education.

Type of Experience Needed:

• Advanced general administrative skills/knowledge required at an upper executive level.
• Usually works with multiple issues/projects and has the experience/ability to support multiple project administrative requirements.
• Regarded as the key administrative employee of the division and is a primary administrative employee in the company.
• Specific advanced software skills as required by the division.