Job Details

JOB SUMMARY

The Utility Services Administrative Support role provides administrative and operational assistance to the utility services team. This position supports daily service operations through accurate data entry, scheduling, invoicing, and documentation. The ideal candidate is detail-oriented, organized, and thrives in a team-focused, fast-paced environment.

KEY RESPONSIBILITIES

• Create and process Bills of Lading (BOLs) accurately and in a timely manner.
• Invoice customers and ensure billing accuracy.
• Enter and maintain load schedules within the internal scheduling calendar.
• Enter requisitions (reqs) into SAP and other internal systems.
• Review documentation for accuracy, completeness, and compliance.
• Support team members with general administrative and service-related tasks.
• Maintain organized records and assist with operational coordination as needed.
• Open SVOs and dispatch work orders in Dynamics.
• Create requisitions and support operational workflows.

QUALIFICATIONS

• High school diploma or equivalent required.
• SAP experience preferred but not required.
• Strong attention to detail and accuracy.
• Solid math skills with ability to handle calculations and billing data.
• Strong organizational and time-management skills.
• Ability to work collaboratively as a team player.
• Basic computer proficiency and ability to learn internal systems.
• Must be very detail-oriented and able to manage multiple tasks effectively.

WORK ENVIRONMENT

• Fast-paced utility services environment.
• Temporary assignment supporting operational and administrative functions.