Job Details

Administrative Assistant Private Wealth Management

Location: Newport Beach, CA

Pay: $22 per hour

Job Overview

We are seeking a professional and detail-oriented Administrative Assistant to support a high-performing Private Wealth Management team within a leading global financial services organization. This onsite contract role is ideal for someone who thrives in a fast-paced, client-focused environment and brings strong organizational and communication skills.

You'll provide day-to-day administrative and operational support while helping deliver a polished experience for internal teams and clients.

Key Responsibilities

• Coordinate domestic and international travel arrangements and process expense reports
• Manage incoming and outgoing mail, including sensitive documents such as checks, tax forms, and certificates
• Provide general office support including calendar management, scheduling, and phone coverage
• Coordinate internal meetings, recruiting activities, and client-facing events
• Schedule interviews, reserve conference rooms, order catering, prepare materials, and greet visitors
• Partner with the Private Wealth Management team to support client service and operational needs
• Assist with document preparation, scanning, and record management

Qualifications

• Minimum of 2 years of administrative or office support experience in a corporate environment
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
• Bachelor's degree preferred but not required
• Strong written, verbal, and interpersonal communication skills
• Ability to manage multiple priorities in a fast-paced office setting
• Professional demeanor with attention to detail and sound judgment
• Comfortable working onsite in a business professional environment
• New graduates with interest in financial services are encouraged to apply

Why This Opportunity?

• Competitive hourly pay in a premier Newport Beach location
• Exposure to private wealth management and financial services
• Collaborative, professional office environment
• Excellent opportunity to build experience with a globally recognized firm

Apply Today

If you're organized, polished, and ready to contribute to a high-level financial services team, we encourage you to apply today.