Job Details

Administrative Assistant

We are seeking a dynamic and detail-oriented Administrative Assistant to support our Title and Insurance departments. The ideal candidate will excel in communication, thrive in fast-paced environments, and be eager to learn. Fluency in Spanish is preferred.

Responsibilities

• Manage incoming titles for new deals and follow up with sellers and brokers for titles not received.
• Coordinate with customers to arrange next steps for title work and track title status.
• Collaborate with the title team to send paperwork to requested locations.
• Utilize automated systems for mass follow-up attempts.
• Oversee insurance claims from inception to payment and update internal systems with claim status.
• Communicate with adjustors to provide required documents and follow up on claim status.
• Create payoffs for insurance payouts and work with third-party shops on repair claims.
• Generate payoffs for repossession accounts.

Essential Skills

• Bachelor's Degree (BA)
• Proficiency in Microsoft Office Suite
• At least 1 year of experience in an administrative setting
• Strong attention to detail

Additional Skills & Qualifications

• Experience in the automotive industry or title documentation is a plus.
• Willingness to learn and adapt in a dynamic environment.
• Proficiency in Microsoft Excel
• Spanish-speaking abilities are an advantage.

This is a Contract to Hire position based out of Irvine, CA.

The pay range for this position is $20.00 - $29.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Irvine, CA.

This position is anticipated to close on Jan 28, 2026.