Job Details

Capital Programs and Facilities Management (CPFM) is committed to planning, developing, and maintaining a safe, sustainable, and high-quality learning and working environment for the campus community. Facilities Management provides oversight of university resources and assets and is responsible for the development of the Universitys facilities including land use planning, capital improvement, project development, construction, as well as facilities operations and maintenance including custodial services, landscape services, building trade services, mechanical and electrical, and recycling services. We seek an exceptional individual to join our Financial Operations team as the Financial Support Coordinator (Administrative Support Coordinator II). The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to inclusivity, openness, flexibility, integrity, and kindness.

Under the direction of the department Finance Manager and general guidance of the Capital Analyst, the Financial Support Coordinator is responsible for the administration and technical support of complex financial, budget and accounting functions in connection with capital funds. This position supports the daily financial operations of the universitys capital outlay program including all budgeting, accounting, and reporting systems associated with assigned projects. Ability to coordinate and collaborate with project managers, directors, consultants, vendors, and staff on various financial assignments that require accountability for own work results. Performs technical duties and uses independent judgment to make decisions, interpret and apply a wide range of policies and procedures in accordance with Contracts and Procurement, Accounts Payable, Accounting Services and Financial Reporting, and Resource Planning and Budget Office. Requires initiative, attention to detail, and organization while completing a wide range of specialized technical and administrative duties that require knowledge of financial record?keeping, mathematical and general office methods to support and analyze the day?to?day financial and contractual operations of Capital Programs and Facilities Management. Other duties as assigned.

Essential Qualifications

• High School diploma or the equivalent and five years of progressively responsible experience in general office, clerical or secretarial work or the equivalent.
• Comprehensive and detailed knowledge of applicable university infrastructure, policies, and procedures.
• Thorough mastery of English grammar, punctuation, and spelling.
• Expertise in using office software packages, technology, and systems.
• Ability to independently handle multiple work unit priorities and projects.
• Ability to independently interpret and apply policies and procedures and use judgment and discretion to act when precedents do not exist.
• Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area.
• Ability to understand problems from a broad perspective and anticipate the impact of office administration problems and solutions on other areas.
• Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions.
• Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference.
• Ability to effectively write and present own reports.
• Ability to effectively handle interpersonal interactions at all levels including highly sensitive interpersonal situations.
• Ability to use negotiation and persuasion skills to achieve results and expedite projects.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position.

Preferred Qualifications

• Bachelors degree from an accredited four?year college or university in Finance, Accounting, Business Administration, or related field or one year of clerical accounting or financial record?keeping experience.
• Experience in the CSU.
• Experience with procedures and regulations of CSU capital construction management.
• Working knowledge of PeopleSoft Finance or similar financial system.
• Working knowledge of computerized maintenance management system (CMMS) System.

License/Certifications

• A valid California drivers license.

Special Working Conditions

Notice of Non?Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator.

Additional Information

California State University, Fullerton is committed to fostering an environment where students, staff, administrators, and faculty thrive. We welcome individuals ready to make an impact on student and staff success to apply and become part of the Titan Community. Reasonable accommodations will be provided for qualified applicants with disabilities who self?disclose.

Cal State Fullerton is an equal opportunity employer that prohibits discrimination based on regardless of race, sex, color, ethnicity, national origin, or any other protected status.

As of January 1, 2022, the CSU Out?of?State Employment Policy prohibits the hiring of employees to perform CSU?related work outside the state of California.

Multiple positions may be hired from this recruitment based on the strength of the applicant pool.

If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position.

Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.

Employee/applicant who applies for a position may be required to successfully complete job?related performance test(s) as part of the selection process.

Online application/resume must be received by electronic submission on the final filing date by 9:00?PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration.

California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1?B Visas).

Effective October 1, 2025, the California State University (CSU) will implement a salary step structure for CSUEU?represented employees in bargaining units 2, 5, 7, and 9. This position may be subject to changes resulting from this implementation, in alignment with the provisions of the collective bargaining agreement.

Hiring Preference: On?Campus CSUEU Employees.

Applications close: Dec?04?2025 Pacific Standard Time.