Job Details

Job Title

Administrative Office Assistant

About The Position

Serving over 40,000 students, California State University, Fullerton is one of the most transformative universities in the state. The University is searching for a member of staff who is diplomatic, proactive and possesses excellent communication skills to join the President's Office as an Administrative Office Assistant (Confidential Office Support I). The ideal candidate should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to inclusivity, openness, flexibility, integrity, and kindness.

Key Responsibilities

• Screen phone calls and draft both routine and confidential correspondence.
• Maintain confidential records with a high degree of discretion.
• Support physical and digital filing systems, handle sensitive mail, and assist with record keeping and scheduling.
• Make reservations and schedule the President's Office conference room and prepare/maintain meeting spaces.
• Provide support for events, hospitality, and purchasing activities.
• Reconcile procurement cards and support travel.
• Act as a delegate and provide exemplary administrative support to ensure the smooth operation of the President's Office.
• Other duties as assigned.

Essential Qualifications

• Bachelors degree from an accredited four-year college or university or professional training program specific to the position and directly related work experience, or a combination of education and experience which demonstrates the ability to perform the essential function of the position.
• Basic foundation of knowledge of the principles of organization, administration and management; ability to analyze and find solutions to problems, work independently, communicate effectively, and write clear and concise reports.
• Background check (including a criminal records check) must be completed satisfactorily and is required for employment.
• Valid California drivers license.

Additional Information

California State University, Fullerton is committed to fostering an environment where students, staff, administrators, and faculty thrive. We welcome individuals ready to make an impact on student and staff success to apply and become part of the Titan Community. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

Equal Opportunity Employer

Cal State Fullerton is an equal opportunity employer that prohibits discrimination based on race, sex, color, ethnicity, national origin, or any other protected status. California State University, Fullerton is not currently sponsoring any new H-1B petitions for staff, management, or faculty positions.