Job Details

Admin Assistant I - Nursing

Supports the Department of Nursing in all administrative details including Director of Nursing (DON) and Assistant Director of Nursing (ADON).

Essential duties and responsibilities include:

To perform this job successfully, an individual must be able to accomplish each of the below duties satisfactorily:

Administrative/Faculty

• Front desk duties: answering phones, greeting guests, screening visitors.
• Support the directors in administrative details: manage meetings/commitments, conference calls etc. that fit the Director of Nursing's schedule. Prepare agendas, arrange meeting facilities and act as recording secretary; prepare minutes at assigned meetings, travel planning.
• Nursing department weekly update email.
• Monthly faculty staff meetings: coordinate schedule, prepare agenda with directors, minutes.
• Office supply ordering & assist lab supply ordering (as needed).
• Event planning: coordination, employee recognition, Christmas cards to clinical partnerships, advisory board meeting.
• Mail & package distribution.
• Filing documents.
• Reimbursements, check requests, purchase orders, expense reports and credit card reconciliation via Chrome River.
• Assist with program accreditation: data collection, reporting, and correspondence with agencies.
• Monthly university commencement meetings.
• Checkout textbooks to instructors/record return of textbooks & assist in desk copy requests to vendor.

Student/Clinical

• Add/drop forms.
• Pinning ceremony/grad prep: programs, awards (voting & creation).
• Graduation applications 3 x year.
• White coat ceremony prep: programs.
• Academic warning communication.
• DAS testing accommodations (documentation, test security, student placement) Monday through Friday.
• Taking minutes at student meetings with directors.
• Student name changes/name tag replacements.
• Supervise student employees.
• Appeals: student communication, committee set up & minutes, prep of documentation, decisions letters, filing documentation.
• Draft and mail preceptor certificates each semester.

Education and/or experience: Bachelor's degree from a four-year college or university.

Full time staff, non-exempt $23.46/hr.

Benefits: health, vision, dental, and life insurance. Retirement plans with employer matching.