Job Details

AppleOne is partnering with a prominent Architectural Services firm in Long Beach seeking an experienced Temporary Executive Assistant. This critical role will report directly to the CEO.

This is a high-impact position that serves as the main point of contact for up to eleven Principals, managing complex communication, scheduling, and organizational tasks. Key projects during the assignment include coordinating licensure renewals for Architects and managing the company holiday party. The role offers a hybrid work schedule, depending on office needs.

• Industry: Architectural Services
• Job Function: Administrative: Executive Secretary/Asst.
• Employment Type: Temporary (Assignment expected to run through to early February 2026)
• Working Hours: Standard business hours
• Workplace Type: Hybrid (Depending on office needs)
• City: Long Beach, CA 90802
• Pay Rate: $35.00 per hour

Core Responsibilities

• Executive Support: Serve as the main point of contact for up to eleven Principals, managing complex communication, scheduling, and travel logistics.
• Calendar & Travel Management: Maintain and manage Principal calendars, schedule appointments/meetings, and coordinate all travel arrangements and expense reports.
• Key Projects: Take ownership of two critical concurrent projects: coordinating Architect Licensure renewals and planning/executing the company holiday party and general office events.
• Administrative Operations: Answer and prioritize phones and emails, create and update necessary documentation, and perform general administrative support, including providing reception coverage as needed.
• Collaboration: Attend Monday morning staffing meetings and provide in-office support for meetings and events.

Required Qualifications

• Experience: 3+ years of experience supporting multiple senior executives.
• Skills: Superior organizational skills and the ability to effectively multi-task and complete assignments in a timely manner.
• Communication: Strong written and verbal communication skills with experience interacting professionally with executives and clients.