Job Details

Job Description

Temporary Payroll Specialist

This role is responsible for processing semi-monthly payroll on time, accurately, and in compliance with government regulations, and all related activities. The ideal individual will have payroll experience, analytical ability, a critical eye for detail and 100% accuracy. They will work in conjunction with and support the Finance and Human Resource teams. May assist with other accounting functions or tasks as needs arise.

Onsite: Santa Ana, CA office

Pay range: $28-$38 per hour

Essential Duties and Responsibilities

• New hires, terminations, changes to existing employee information.
  • Verify employee documents are complete and accurate pertaining to legal name, TIN, banking, job title, department, reporting manager, payrate, work calendar/hours.
  • Review benefit enrollment data details.
  • Enter or review employee record in NetSuite, electronic timeclock and 401k contributions.
  • Payroll items (earnings, taxes, deductions, company contributions, time‑accruals (sick / vacation)).
  • W‑4 (setting up new tax jurisdiction if necessary).
  • Time‑off plan (sick and vacation).
  • Benefit deductions and company contributions.
  • Enter expense and spending limits.
  • Upload new employee information to 401k enrollment or upon termination.
• Processes bi‑monthly payroll, ensuring accurate and timely processing of payroll updates including:
  • Process payroll including handling employee absences in compliance with government regulations and all related activities (sick, vacation, holiday, etc.).
  • Review hourly employees' timecard and correct any time punch errors as necessary.
  • Communicate to managers to approve timecards for their hourly direct reports and notify managers of timecard concerns (including meal penalties).
  • Run 401k current deferral election change report and update employee record in NetSuite and post report to SharePoint folder.
  • Review and analyze payroll to ensure any discrepancies or errors are corrected or brought to the supervisor's attention for discussion prior to committing payroll.
  • Create payroll batch in NetSuite and commit after review with supervisor.
  • Run payroll reports and post to SharePoint.
  • Run and upload 401k contribution report to 401k provider.
• Research & respond to employee inquiries regarding payroll, time clock & 401k benefits.
• Prepare W‑2 and 1099 schedules at year‑end for management review.
  • W‑2 to General Ledger reconciliation and verification with SuitePeople (Ceridian).
  • 401k year‑end reconciliation and accrual; communicating audit results with 401k admin (Newport).
  • ACA 1095 validation communicating results with benefits administrator (Burnham).
• Assists in any tax, financial or payroll audits.
• Full‑time onsite work to fulfill the administrative functions referenced above such as guiding and educating employees relating to payroll and accounting responsibilities.
• Additional projects and/or duties as they arise.

Qualifications Required for Position

• Minimum of an Associate degree in business, accounting, finance or equivalent.
• Minimum of 5 years' experience and proficiency with processing in‑house payroll.
• Experience with NetSuite is highly preferred.
• Excellent computer skills with proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, and Outlook) and Microsoft Teams or Zoom.
• Ability to maintain the highest level of discretion, diplomacy, and confidentiality in all dealings with employees.
• Well organized, analytical, and strong attention to detail.
• Ability to problem‑solve and find solutions.
• Excellent interpersonal, written, and verbal communication skills.
• Contributes to a collaborative and inclusive work environment.
• Has a sense of urgency and a willingness to get to the bottom of a problem.
• Ability and willingness to proactively help others.

Work Environment

• Full‑time onsite, indoor at a manufacturing facility.
• Prolonged periods at a desk and working on a computer.
• Must be able to lift 25 pounds at times.