Job Details

Executive Assistant

The Executive Assistant will provide high-level administrative and organizational support to Executive Leadership within a fast-paced retail organization. This individual will be responsible for managing calendars, coordinating meetings and travel, preparing correspondence and presentations, and ensuring smooth day-to-day operations for the executive team.

A day in the life, what you'll be doing:

• Complex calendar management for 2-4 Executive team members - including internal and external contacts.
• Ability to think strategically, executes quickly, and understands organizational and business interconnectivities.
• Keep executives on track with schedule and daily meeting cadence. Includes Executive meeting logistics for entire Senior Management Team.
• Manage executive collateral including annual schedule, meeting/call logistics, agendas, presentation decks and materials, communication, distribution, and minutes.
• Assist with Board of Director projects such as annual product requests and investor presentations.
• Plan and organize logistics for EOT meetings, board meetings/calls, Executive Meetings, annual offsite.
• Operate as extension of assigned executives; interface directly with Pacsun employees and teams, vendors, and customers as needed, to define problems and provide solutions to inquiries or orders.
• Provide travel planning management international and domestic.
• Screen and process documents for signature.
• Reconcile expenses in Concur, and process reports for approval/payment.
• Budget/ forecasting/ expense management.
• Partner with customer service as needed to rectify customer inquiries.
• Execute Event coordination.
• Project management leadership as assigned.
• Manage and keep Executives logins, frequent flier information, and corporate information.
• Respond to and assist with personal requests as needed.
• Assist and help to create PowerPoints with direction and deliverables provided by the Executives

What it takes to Join:

• 4 year BS/BA in Business or Communication required
• 3+ years Executive Administrative Assistant with experience supporting multiple executives
• Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word), Canva, Docusign, Concur
• Successful and complex multiple calendar management required
• Event planning experience is desirable

Salary Range: $32.00 -$35.00/hour

Pac Perks:

• Dog friendly office environment
• On-site Cafe
• On-site Gym
• $1,000 referral incentive program
• Generous associate discount of 30-50% off merchandise online and in-stores
• Competitive long term and short-term incentive program
• Immediate 100% vested 401K contributions and employer match
• Calm Premium access for all employees
• Employee perks throughout the year

Physical Requirements:

• While performing the duties of this job, the associate is regularly required to talk or hear. The associate is frequently required to sit; stand; walk; use hands to finger, handle or feel; as well as reach with hands and arms.
• Specific vision abilities required by this job include close vision, distance vision, depth perception and ability to adjust focus.
• Ability to work in open environment with fluctuating temperatures and standard lighting.
• Ability to work on computer and mobile phone for multiple hours; with frequent interruptions.
• Required to travel in elevator or stairwells to attend meetings and engage with associates on multiple floors throughout building.
• Hotel, Airplane, and Car Travel may be required.

Position Type/Expected Hours of Work:

This is a full-time position. As a National Retailer, occasional evening and/or weekend work may be required during periods of high volume. This role operates in a professional office environment and routinely uses standard office equipment.

Other Considerations:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the associate for this job. Duties, responsibilities and activities may change at any time with or without notice. Reasonable accommodations may be made to qualified individuals with disabilities to enable them to perform the essential functions of the role.

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.