Job Details

Administrative Assistant

In this role, youll report directly to a Staff executive team. Your primary responsibility will be to work alongside your executives to provide top-tier administrative support.

In this role you will:

• Manage and optimize multiple executive calendars
• Manage all work-related expenses
• Accounting records of financial information
• Preparation of local financial reports support
• Annual and monthly declarations support
• Assist in creating and managing agendas for departmental staff meetings
• Help organize and plan internal events (offsites, team-building, etc.)
• Be a representative of your executive, including meeting coordination, email correspondence, and liaising between departments and key stakeholders
• Anticipate and react to executive requests in an expedient manner
• General administrative duties and ad hoc requests as needed

An ideal candidate has:

• No professional experience needed
• Bachelor's degree or equivalent
• Strong problem-solving skills and attention to detail
• Ability to organize, multi-task, and prioritize
• Strong communication skills, both written and verbal
• Ability to be resourceful, flexible, and proactive with a strong bias to action
• A strong sense of direction around sensitive scenarios, confidential information
• Familiarity with tech environments and a strong understanding of how business works
• Friendly and professional demeanor and is excited about contributing to our team culture
• Experience using G-Suite, Microsoft Office, Zoom, Expensify, Netsuite, and Slack, or tools like them

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.