Job Details

Executive Assistant

Pay Rate: $45.00 Per Hour
Duration: 4 Month Contract to Hire
Location: Newport Beach, CA 92660
Hours: 8-5pm

MUST BE ON TOP OF RESUME:

• Do you have experience supporting a high level individual in the field of sales or real estate? If so please describe:
• Do you have any Real Estate experience or knowledge? If so please describe:

Resource's typical working day:
This role will be supporting one lead broker. However that Broker does have a team that reports under them so there will be needs that come from other individuals on that team

• Event Planning
• Scheduling meetings
• Client Management
• Drafts confidential correspondence, edit documents, take and transcribe minutes of meetings, and perform other administrative and secretarial duties.
• Creates, maintains, and/or updates various databases. Extrapolates, analyzes, and presents data for management information reporting purposes.
• Serves as a liaison between executives, internal management, employees, clients, and visitors as required.
• Leads and monitors issues for appropriate follow up.
• Takes independent action on handling requests; determines the appropriate course of action, intervenes where necessary, and acts as a liaison between departments.
• Plans, coordinates, and supports meeting and conferences.

Years of Experience needed: Minimum of 3 years of experience in a fast pace executive assistant environment

Level of Education: H.S Diploma is Required; Would prefer an Associate's Degree or Higher

Systems/Software proficiencies: Microsoft Office Suite proficiency

Top Must have Skills:

• Can support a fast pace environment
• Strong communication skills
• Very professional demeanor
• Dependable
• Strong experience supporting high level individuals

Top Nice to have Skills:

• ny Real Estate Experience would be a huge plus
• Experience handling sensitive information

Interview Process: 3 Rounds of interviews