Job Details

Salary : $128,388.00 - $163,860.00 Annually
Location : City of Westminster, CA
Job Type: Full Time
Job Number: 2025-50
Department: City Manager
Opening Date: 11/07/2025
Closing Date: Continuous

Description
Are you a detail wizard with a passion for public service? Do you thrive in fast-paced environments and enjoy keeping everything running smoothly behind the scenes? If so, the City of Westminster wants YOU to be our next City Clerk. In this exciting role, you'll be the heartbeat of our city's operations, helping us stay organized, transparent, and connected with the community. From managing official records and supporting City Council meetings to ensuring we're compliant with all the right rules, your work will directly impact our organization and community. So, if you are ready to make a difference and keep things ticking along, we would love to meet you!

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Examples of Duties
The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below depending on organizational needs.
As the City Clerk, you'll be the mastermind behind the scenes, managing and coordinating the day-to-day operations of the City Clerk's Office. You'll work closely with the City Council, preparing agendas, keeping track of official actions, and making sure all the necessary notices are out there in time. Your attention to detail will ensure that everything runs like clockwork-from official records and legal notices to elections and public requests. You won't be working alone, either! You'll be supported by a full time Assistant City Clerk and a team of three full time support staff, all working together to keep the city's administrative engine running smoothly. This role is key in supporting the City Council, ensuring that official proceedings are documented and that all required notices are published and posted. You will play an essential part in municipal elections, from coordinating the process to ensuring compliance with relevant laws. Additionally, you will manage the receipt and processing of petitions, claims, and legal documents like subpoenas, summonses, and public information requests. You will also oversee the City's records management program, ensuring all official City records are properly filed and maintained, while also managing contracts, agreements, and notices for legal purposes. As the expert in the meeting process, you will provide support to the city's boards, commissions, and committees. You will be the go-to person for all things related to the City's governance, and your work will directly support the City Manager and executive management team in making sure everything runs smoothly.

This is a Department Director classification that reports directly to the City Manager and oversees, directs, and participates in all activities of the City Clerk's department, including development, and administration of departmental policies, procedures, and services. This classification provides assistance to the City Manager in a variety of administrative, coordinative, analytical, and liaison capacities. Successful performance of the work requires knowledge of public policy, municipal functions and activities, including the role of an elected City Council, and the ability to develop, oversee, and implement projects and programs in a variety of areas. Responsibilities include coordinating the activities of the department with those of other departments and outside agencies and managing and overseeing the complex and varied functions of the department. The incumbent is accountable for accomplishing departmental planning and operational goals and objectives and for furthering City goals and objectives within general policy guidelines. Knowledge and expertise of the Brown Act, elections code, Fair Political Practices Commission, and Public Records Act are required. Attendance at Council meetings are also required.

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Typical Qualifications
QUALIFICATION GUIDELINES

The following guidelines are recommended in order to successfully perform the assigned duties. Any combination of the education and experience guidelines may be considered qualifying depending on the needs of the position. Knowledge and ability guidelines are expected upon entry or may be learned within a short period of time. Additional licenses and certificates may be required as described below.
Knowledge of:

• Operations, services, and activities of a City Clerk's Office; and organization and function of City government.
• Pertinent federal, state, and local laws, codes, and regulations including election laws and procedures, Political Reform Act requirements, open meeting laws and procedures, Conflict of Interest Code reporting requirements, and Public Records Act requirements.
• Principles and practices of municipal budget preparation and administration.
• English usage, spelling, grammar, syntax, punctuation, and business math; and principles and practices of business correspondence.
• Principles of supervision, training and performance evaluation.
• Modern office procedures, methods and computer equipment including new technologies used to automate systems; and principles and practices of document imaging systems and processes.

Ability to:

• Provide excellent customer service and to maintain excellent working relations with the City Council; members of City Boards, Commissions and Committees; City staff; members of the media; and members of the community.
• Communicate effectively, both orally and in writing.
• Effectively utilize software applications to deliver services in an efficient manner.
• Use good judgment in implementing direction from the City Council and City Manager.
• Interpret and apply federal, state and local laws, regulations and policies.
• Work independently, manage and organize multiple projects, meeting all deadlines.
• Efficiently manage Department staff, budget and resources to accomplish the work of the Department and to meet goals and objectives.
• Move and transport boxes weighing up to 20 pounds.

Education and Experience:

• Equivalent to a Bachelor's degree from an accredited college or university with major course work in public administration, business administration, records management or a related field.
• Five years of increasingly responsible experience in a City Clerk's Office or equivalent experience in a similar government entity. At least three years of the required experience must have included administrative and supervisory responsibility.
• Additional relevant experience may be considered in lieu of the required Bachelor's degree.

Licenses/Certificates:

• Designation as a Certified Municipal Clerk (CMC) by the International Institute of Municipal Clerks is highly desirable.
• Commission as a Notary Public in the State of California within six months of appointment.
• Possession of a valid California Driver License.

Supplemental Information
WORKING ENVIRONMENT AND PHYSICAL DEMANDS

The working environment and physical demands summarized below are representative of those encountered while performing the essential functions for this position. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential job functions.

Working Environment:

Standard office setting. Requires regular attendance at City Council meetings, which generally occur during evening hours. Dates and times for City Council meetings are subject to change at the pleasure of the City Council.

Physical Demands:

Incumbents require sufficient mobility to work in an office setting; stand or sit for prolonged periods of time; and operate office equipment including use of a computer keyboard. Sufficient finger dexterity needed to continually use a computer keyboard and operate standard office equipment. Ability to verbally communicate to exchange information. Ability to move and transport boxes weighing up to 20 pounds.

Vision:See in the normal visual range with or without correction. Vision sufficient to read computer screens, printed documents, overhead presentations, and to operate assigned equipment.

Hearing:Hear in the normal audio range with or without correction.
The City of Westminster offers a comprehensive benefit package to Executive employees, including:

RETIREMENT BENEFITS: The City participates in the California Public Employees' Retirement System (CalPERS). The City's contract provides for the following retirement tiers:

Tier 2 (Classic Members hired on or after July 28, 2011): 2.0% @ 60 formula; employees contribute 7.0% of salary towards retirement costs.

Tier 3/PEPRA (New Members hired on or after January 1, 2013): 2.0% @ 62 formula; employees contribute 8.25% of salary towards retirement costs.
The City of Westminster does not participate in Social Security.

INSURANCE BENEFITS: Effective January 1, 2024, the City's cafeteria benefits plan provides $1,600 per month toward the purchase of health, dental, vision and life insurance, as well as additional voluntary products. Employees who participate in the CalPERS health insurance program and are enrolled in a Family plan will receive an additional$400 per month towards the purchase of medical benefits (total of $2,000 per month).

Medical insurance is provided through the Cal-PERS health insurance program. Unused cafeteria plan dollars may be received by the employee as taxable income. A pre-tax flexible spending account is also available for health care and dependent care expenses. The City also provides a City-paid Long-Term Disability (LTD) benefit of 66.6% of salary to a maximum of $10,000 per month; the City also provides a paid Employee Assistance Program (EAP).

EXECUTIVE LEAVE: Employees shall receive 120 hours per calendar year, on a pro-rated basis.

AUTO ALLOWANCE: Executive employees will receive $300 a month in auto allowance.

VACATION: Employees earn 120 hours of paid vacation during their first year of service. An additional eight hours is earned for each additional year of service up to five (5) years. Additional benefits apply after 20 years of service. Employees are permitted to cash out accrued unused vacation hours a maximum of 2 times per calendar year.

HOLIDAYS: Employees receive eleven (11) paid City 9-hour fixed holidays, and an additional 27 hours of floating holiday time annually to be used at the employee's discretion.

HOLIDAY FURLOUGH: City offices are closed between Christmas and New Year's Day. Employees may use accumulated leave banks or elect leave without pay during the furlough.

SICK LEAVE: Employees earn 96 hours of paid sick leave per year. Employees may elect to cash out sick leave earned during the previous year at the rate of 50% of total value.

WORK SCHEDULE: The City offers flexible work schedules. Employees will have the option to work a 9/80, 4/10, or 5/8/40 work schedule. The City does not offer a Hybrid work schedule at this time.

LONGEVITY PAY: As an incentive for continuous service, employees are entitled to longevity pay at completion of the following service intervals:

• 21 years of service = 2.0% longevity pay
• 22 years of service = 4.0% longevity pay
• 23 years of service = 6.0% longevity pay
• 24 years of service = 8.0% longevity pay
• 25 years of service = 10.0% longevity pay

CELL PHONE / DATA PLAN REIMBURSEMENT: Employees who use their personal cell phone for business-related purposes may qualify for up to $60 per monthreimbursement.

BILINGUAL PAY: The City provides $150 per month for demonstrated proficiency in specified languages including Spanish and Vietnamese.

For a more detailed overview of the benefits, please refer to the Resolution covering Executive Employees at:
01

Please describe you administrative , legislative, and election experience.
02

Do you have experience with electronic Agenda Management Systems? (If yes, please list the programs you have used and rank as beginner, intermediate, or expert proficiency).
03

Describe your experience and role in managing and responding to Public Record Requests.
04

Describe your experience with the preparation, assembly, distribution, and follow-up of agenda-related materials for City Council meetings or other legislative bodies including taking minutes.
05

Describe your experience in working with elected officials and high-ranking executives.
06

Do you currently hold a Certified Municipal Clerk (CMC) or Master Municipal Clerk (MMC) License?

• Yes
• No

Required Question