Job Details

Associate, Office Services
Location: 40 Pacifica, Irvine, CA 92618
Duration: 6 Months

Adjustable work schedule but predominantly 8 am - 5:00 pm Monday - Friday. Some events will require early morning or late afternoon support.

Primary tasks will include:

1.Support and Assist with Mail room functions- pick up / receiving/distribution and packaging and sending mail items - Fed Ex, USPS and other methods
2.Assist with meeting room set up of tables and chairs. Clean up after meetings to including making sure tables and chairs area clean and operational. Coordinate with IT team AV operations
3.Keeping stock inventory and replenishing stock of coffee, coffee supplies, snacks and kitchen items. Reordering supplies as inventory dictates. Keep an active inventory. Be able to order replenishment of supplies on a as needed basis.
4.Ability to convey to property management, building maintenance concerns via written ticket submittal (landlord website) and verbal direction.
5.Ability to escort vendors in suite and report back via written confirmation to team
6.Ability to assemble small items.
7.Assist all departments with event set up/ break down/ clean up
8.Maintain mail room and all storage rooms organization.
9.Support Security Team for lunch breaks and as required.
10.Responsible for key management for file cabinets/ private offices/ storage and supply areas
11.Ability to lift and carry boxes packages up to 40#.
12.Ability to manage and oversee building janitorial services and report to building management and team any concerns or short falls.
13.Bilingual a plus
14.Microsoft Outlook, Word and Excel skills
15.Able to assist with incoming and outgoing mail duties and process.
16.Ability to work early mornings, late or weekends as needed with advanced notification.