Job Details

Administrative Assistant

Pay Rate : $25.00 Per Hour

Location : 3501 Jamboree Rd Ste #100 Newport Beach, CA

Duration : Contract through 12 / 20 / 2024 (Potential for Extension)

Hours : M-F 8-5pm

Resource's typical working day :

• The purpose of this position is to provide business operations administrative support to a corporate real estate brokerage team.
• Types, formats, and produces documents such as proposals, presentations, correspondence, and standard reports.
• Establishes and maintains record keeping and filing systems.
• Maintains calendar and contact database, schedules appointments, completes travel or conference arrangements and may arrange meetings and conferences for an assigned work group.
• May perform administrative duties specific to department such as, conducting research, updating databases, and preparing collateral materials for mass mailings.
• Completes expense reports and handles reconciliation of receipts for a designated work group.
• Responsible for opening, sorting, prioritizing and distributing inbound mail.
• Coordinates services for outbound mail. Answers phone calls with regards to inquiries, researching and resolving problems requiring knowledge of department policies and procedures.

Years of Experience needed : 2+ Years of administrative experience is required

Level of Education : H.S Diploma

Systems / Software proficiencies : Intermediate Microsoft Skills ;CRM experience would be preferred

Top Nice to have Skills : Real Estate experience is highly preferred

Interview Process : 2 rounds of interviews