Job Details

THE LAGUNA PLAYHOUSE - Bookkeeper

Reports to: Controller

Position Status: Full time, Regular

Salary: $30.00 - $33.00 per hour

Benefits: Medical & Dental (Shared Expense); 401k; Paid Vacation & Sick Leave; Paid Holidays

Application: Cover letter must accompany resume submission

About Us: Laguna Playhouse, a nationally acclaimed, non-profit, professional theatre located steps away from the Pacific Ocean in the charming arts colony of Laguna Beach, CA, is seeking a full-time Bookkeeper to support the financial operations of our vibrant and growing non-profit theater.

About the Position: Under the general supervision of the Controller, the Bookkeeper is responsible for maintaining accurate financial records, processing accounts payable and receivable, and managing bank deposits. The Bookkeeper also works closely with the General Manager and other team members to ensure a seamless and efficient workflow. The ideal candidate will deliver exceptional customer service to internal and external clients while maintaining high accuracy, timeliness, and compliance standards.

About the Culture: The right candidate will be highly organized, deadline-driven, and passionate about supporting a thriving, mission-based performing arts organization. Laguna Playhouse fosters a collaborative, inclusive, and creatively enriching environment that encourages authenticity and bold ideas. We are deeply committed to equity, diversity, and inclusion, and strongly encourage applications from individuals who identify as Black, Indigenous, People of Color, women, transgender, non-binary, and those from communities historically underrepresented in the theater industry.

Qualifications:

Proven accounting experience, preferably as an Accounts Payable or Accounts Receivable Clerk

Familiarity with bookkeeping and basic accounting procedures

Competency with computers and proficiency in Microsoft Excel and Word

Advanced knowledge of accounting software; experience with Sage 100 or a strong desire to learn is essential

Experience in payroll processing is required; ADP experience is preferred

Hands-on experience with spreadsheets and financial reports

Exceptional accuracy and attention to detail

Strong organizational skills and aptitude for numbers

Ability to perform filing and record-keeping tasks

Proficient in data entry and word processing

High school diploma or equivalent; additional qualifications are a plus

Key Responsibilities:

Accounts Payable

Audit incoming invoices and payment requests for appropriate coding and authorizations

Process vendor payments weekly via RAMP, ensuring timely and accurate payment of invoices

Handle vendor communications and resolve any billing disputes

Code credit card expenses and upload credit card charges to Sage 100

Upload payroll transactions from ADP Workforce Now to Sage 100

Accounts Receivable

Weekly uploads from our Ticketing Software (Tessitura) to Sage 100

Cash Deposits from Concessions sales and parking revenue with entry into Sage 100

Assist in resolving discrepancies and irregularities in financial records

Maintain digital and physical files for easy access during annual financial audit

Accounting and Human Resources

Process bi-weekly payroll using ADPs Workforce Now solution, ensuring accuracy and compliance

Lead the onboarding process, including preparing offer letters and new hire documents

Assist in benefits administration, including processing new hires, terminations, and employee changes

Additional Duties

Collaborate with the Controller and General Manager to improve financial processes and systems

Provide exemplary customer service to internal and external clients

Manage supply orders for all departments

Undertake additional tasks and projects as assigned

Physical Requirements: This position involves sitting, standing, twisting, turning, and lifting up to 25lbs during filing and storage management.

To apply for this position, please send a cover letter and resume to Human Resources under the heading:

Bookkeeper Position Application

Cover letter must accompany resume submission.

hr @ lagunaplayhouse.com