Job Details

Job Title: Executive Assistant – Solar Industry

Location: Irvine, CA

Department: Administrative

Reports To: Executive Vice President (EVP/US Head)

Job Type: Full-Time

About Us: Imperial Star, an $1 billion USD revenue-generating company, operates across four offices and facilities globally across California, Texas, Laos, and Indonesia and employs approximately 1,500 people. The company, or ISS, manufactures PV solar modules for use in residential, commercial & industrial (C&I), and utility-scale solar projects worldwide. With over a decade of unparalleled manufacturing excellence and boasting an impressive ~5GW annual production capacity, our commitment to innovation and sustainability has fueled our remarkable success. Our team culture believes in fostering a collaborative and inclusive environment where everyone can thrive, grow, and contribute their best. We are a bottom-up organization, our company's goal is to provide extraordinary product quality and customer service.

Role Description: We are seeking an organized and proactive Executive Assistant to provide comprehensive administrative support to our solar leadership team. The Executive Assistant will be in charge of, but is not limited, to maintaining a plethora of administrative accounts, conducting research on solar industry trends, coordinating events and calendars, and completing ad hoc tasks.

Responsibilities:

1. Administrative & Executive Support:
   • Provide high-level administrative support to executives, including calendar management and meeting coordination.
   • Attend industry meetings or events as needed, taking notes and summarizing key points for executives.
   • Handle confidential documents, ensuring they remain secure.
   • Process invoices, expenses, and other financial documentation.
2. Logistics & Event Coordination:
   • Support the marketing team in exhibition-related tasks and manage daily tasks at exhibitions.
   • Plan and organize team members' travels, ensuring cost-effective and convenient itineraries.
   • Assist in the coordination and organization of internal and external events or meetings.
3. Document & Communication Management:
   • Assist in preparing reports, presentations, and documentation related to solar projects.
   • Process documents based on provided instructions, including template setting, translation, and formatting.
4. Research & Industry Trends:
   • Conduct research on solar industry trends, updates, and best practices.
5. Perform all other duties as assigned due to changing needs of the team or company.

Requirements:

1. Bachelor's degree in Business Administration or related field. Master degree or higher is a plus but not required.
2. Minimum of 3 years experience as an executive assistant or similar role.
3. Ability to analyze data, identify trends, and leverage data to make data-driven decisions.
4. Ability to handle confidential information with discretion.
5. Available to work on-site at the Irvine, CA office.
6. Detail-oriented with strong organizational skills.
7. Strong analytical and problem-solving skills.
8. Fluency/conversational Chinese is a plus but not required.
9. Excellent written and verbal communication skills.
10. Strong listening and response skills.
11. A courteous and customer-centric approach to your work.
12. Thrive to be a vital contributor to a rapidly growing company.
13. Ability to embrace change and think conceptually.
14. Proficient in software: Microsoft and Google Suites, particularly Word, Excel, and Powerpoint.

Benefits:

1. 401(k) matching
2. Company parties
3. Competitive salary
4. Dental insurance
5. Employee discounts
6. Health insurance
7. Opportunity for advancement
8. Paid time off
9. Vision insurance
10. Wellness resources
11. Bonus based on performance
12. 17 days of accrued Paid Time Off (PTO) annually
13. Comprehensive Health Insurance Coverage – including dental and vision
14. Up to 3% 401k matching
15. Free access to Recreation Center with ping pong tables and foosball
16. Free access to Fitness Center
17. Paid parking for parking structure
18. Leisure Travel Discounts for Car Rental/Hotels/Flight
19. Access to LifeMart discounted shopping portal through ADP