Job Details

Who We Are Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation's top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It's located in one of the world's safest and most economically vibrant communities and is Orange County's second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide. To learn more about UC Irvine, visit www.uci.edu. The UCI Human Resources (HR) enterprise is comprised of three unique business units: Health, Health Sciences, and Main Campus. UCI HR's vision is to empower people to drive a culture of innovation, learning, and service that requires us to enable the success of individuals within the UCI community and those who aspire to join. Workforce Relations provides strategic guidance and oversight across the enterprise in the areas of labor and employee relations, HR investigations, HR policy and compliance, and leaves administration. Your Role on the Team Reporting to the Leaves Administration Manager, the Leaves Payroll Coordinator accurately analyzes employee data and submits entries in time and attendance and payroll systems in order to accurately compute payments of salary and wages to employees on leave of absence. Effectively analyzes payroll data in order to compute accurate retroactive payments and submit manual corrections for employees when required. Enters employee data into time and attendance and payroll database. Reviews assigned employee documents for accuracy and conformance with bargaining union contracts, university staff policies and procedures, applicable federal and state labor code regulation, etc. Audits a variety of HR and payroll logs, personnel transactions and reports and provides recommendations to expedite corrections when necessary. Provides responses to benefits and leave analysts inquiries regarding accruals and time reporting. Communicates with department staff and management, campus payroll staff, human resources staff and management and others as needed to clarify and/or resolve discrepancies. Provides education to managers and staff related to the payroll system, the time and attendance system, university policies and procedures, and leave and accrual related articles in the labor agreements. Assesses departments' needs for additional education on "time and attendance" system management. What It Takes to be Successful Total Compensation In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits. The expected pay range for this recruitment is $28.07 - $38.17 (Hourly). Required: Minimum 2 years of experience in a similar role supporting an HR system is preferred for this position. Minimum 3 years of professional experience in an office setting. Working knowledge of many payroll processes, policies, and procedures; knowledge of organization-specific computer application programs. Demonstrated judgment and decision-making skills; verbal, written and active listening communication skills. Uses interpersonal skills and service orientation skills in interactions with customers and colleagues. Good organizational skills and ability to multi-task. Problem solving, problem identification and reasoning skills. Intermediate mathematical skills. Ability to provide high level of service and adapt to shifting priorities. Strong oral and written communication skills. Ability to build relationships, collaborate and problem solve across all levels of the organization. Ability to communicate effectively and with confidence. Ability to maintain strict confidentiality. Bachelor's degree in related area and / or equivalent experience / training Preferred: Knowledge of UCI organization, UC policies, procedures, and structure Knowledge of UCI payroll personnel system and procedures. PMP, AGILE, PHR, SHRM or equivalent project management, HR and/or HR systems certifications. Special Conditions: This position may be required to report at different work sites between the campus in Irvine and medical center in Orange. The incumbent must be able to provide their own means of transportation to/from work locations. Conditions of Employment: The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment: Background Check and Live Scan Employment Misconduct* Legal Right to work in the United States Vaccination Policies Smoking and Tobacco Policy Drug Free Environment *Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer. The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements. California Child Abuse and Neglect Reporting Act E-Verify Pre-Placement Health Evaluation Details of each policy may be reviewed by visiting the following page - Closing Statement: The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. For the University of California's Affirmative Action Policy please visit: For the University of California's Anti-Discrimination Policy, please visit: We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming. UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) ###-#### or ...@uci.edu. Consideration for Work Authorization Sponsorship Must be able to provide proof of work authorization