Job Details

Part-Time Office Administrator for this importer/wholesaler in the Irvine Spectrum. The Ideal Candidate will be self-motivated and be a good communicator, with strong attention to detail and a passion for organizing. This is an ON-SITE position.
Temporary to Hire OR Direct Hire consideration: Pay rate range $23-26/hr depending on experience. Three (3) days a week, 8 hours each day (24 hours/week total) working on Monday, Wednesday, and Friday (Typical hours are 8:30 AM - 5:00 PM with 1/2 hour unpaid lunch). Benefits include 401(k) Matching, Employee Discount, and Bonus.

NOTE: Must possess a strong numbers sense. In this job role, will need to revise the invoice into a commercial invoice for import, which will require critical thinking to make the numbers / math work.

Essential Responsibilities will include but are not limited to:

Responsible for overseeing the day-to-day operations of the office, managing administrative tasks, and providing support to staff members. The ideal candidate will have excellent communication skills, strong problem-solving abilities, and the ability to multitask effectively.

Responsibilities will include but are not limited to:

• Process incoming orders
• Process purchase orders, sales orders and invoices
• Prepare shipments for shipping carrier
• Prepare importing documents
• Manage office supplies inventory and place orders, as needed
• Handle incoming and outgoing mail, emails, and phone calls
• Assist with training development and implementation
• Maintain and update files, records, and databases

• Min 2 years of proven experience in office administration or a related field
• Basic understanding of the Mandarin language is strongly desired (do not need to be fluent)
• Strong organizational skills with the ability to prioritize tasks effectively
• Excellent written and verbal communication skills
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
• Knowledge of medical office management is a plus
• Ability to handle confidential information with discretion
• Demonstrated ability to work independently and as part of a team
• Strong problem-solving skills and attention to detail
• Experience and efficiency with QuickBooks is a plus