Job Details

Position Summary:

Responsible for full cycle accounts payable, including G&A and project-specific invoices.

Essential Job Functions:

1. Receive all daily incoming mail, scan, stamp, and distribute as required.
2. Obtain all invoice approvals including onsite project meetings with superintendent as required.
3. Send back incomplete invoice packages as necessary.
4. Receive and file incoming preliminary notices for tracking by project and vendor.
5. Process invoices timely for draw and payment including but not limited to:

1. Verification of contract and/or payment schedule
2. Receipt of proper lien releases from subcontractors and processing of joint checks as required.
3. Proper communication with subcontractors and/or purchasing or field regarding information required for invoice payment.

1. Timely response and proper follow through to calls and/or requests received from subcontractors or office/field personnel.
2. Process weekly check run including matching of invoices and checks.
3. Mail project checks on a weekly basis.
4. Neat and timely filing of paid invoices.
5. Communication with Supervisor regarding project status
6. Other special projects as required.

• High School Diploma or equivalent.
• One year experience in Accounts Payable required.
• Homebuilding AP experience preferred but not required.
• JD Edwards experience preferred but not required.

• Interpersonal skills and be able to communicate effectively with:
  • Subcontractors as to requirements and expectations
  • Supervisor as to schedule, needs and workflow
  • Coworkers as to expectations and schedule
• Ability to organize and prioritize workflow
• Ability to set and work within timelines
• General Knowledge of Accounts Payable
• Ability to learn and develop knowledge regarding:
  • Lien releases and preliminary lien requirements
  • Contracts and contract requirements

• Must be computer literate and able to effectively learn and/or operate the following software programs;
  • Microsoft Word
  • Microsoft Excel
  • JD Edwards
  • Microsoft Outlook
  • Microsoft Explorer
  • DocuSign

• Must be able to deal with stressful situations including but not limited to:
  • Deadlines
  • Work Load
• Must be able to communicate, orally and in written form, desired objectives to: Subcontractors, suppliers, supervisors, consultants, coworkers, and other business related professionals.
• Maintain a professional and positive attitude.