Job Details

(Hybrid) International group needs a seasoned Executive Admin to support the President and will settle for only the best!

This Jobot Job is hosted by: Nicki Garcia
Are you a fit? Easy Apply now by clicking the "Apply" button and sending us your resume.
Salary: $78,000 - $97,000 per year

A bit about us:

We are an international supplier of highly customized boxing and packaging that has been the leader in their space for all Fortune 500 companies. With over 25 years of success we are looking to strengthen our HR Support team with this HRIS Manager to link between HR and Operations creating a more successful partnership and real time data to drive efficiency.

Why join us?

This cutting edge manufacturing team is leveraging technology as huge push for 2023 where they are looking to automate and create centers of excellence for HR and all operational divisions. This role report to the President/CEO and will have high visibility to the entire leadership team while they tackle calendaring, email correspondence, corporate travel, meeting arrangements, and many more confidential tasks for the President. This is a huge opportunity to learn ADP Workforce Now and apply previous Executive Admin experience. Not only will you have opportunity to drive change but you will have the ability to work from home a couple days a week once the training period is over.

Job Details

We are seeking a highly motivated and organized Executive Administrative Assistant to join our team in the Manufacturing industry. The ideal candidate must have a bachelor's degree and at least 5+ years of experience in executive administrative support. The candidate must also possess past experience with corporate travel and have exceptional communication, interpersonal, and organizational skills.

Responsibilities:

• Manage and maintain executive calendars, including scheduling meetings, appointments, and conference calls
• Coordinate domestic and international travel arrangements for executives
• Prepare meeting materials, including agendas, presentations, and reports
• Attend meetings and take detailed minutes
• Prepare ad hoc reports and presentations as needed
• Track and manage executive expenses, including expense reports and reimbursements
• Maintain electronic filing systems and ensure documents are organized and easily accessible
• Proficient in MS Excel, MS Word, MS Outlook, and ADP Workforce Now
• Draft memos and correspondence on behalf of executives
• Attend board meetings and assist with presentations and materials
• Manage phone messages and emails on behalf of executives
• Communicate effectively with all levels of the organization, including C-Suite executives

Qualifications:

• Bachelor's degree required
• 5+ years of experience in executive administrative support
• Strong organizational skills and attention to detail
• Excellent communication and interpersonal skills
• Proficient in MS Excel, MS Word, MS Outlook, and ADP Workforce Now
• Ability to multitask and prioritize in a fast-paced environment
• Strong problem-solving skills and ability to work independently
• Ability to maintain confidentiality and handle sensitive information with discretion
• Experience in the Manufacturing industry is a plus

If you are a highly motivated and organized individual with a passion for executive administrative support, we encourage you to apply for this exciting opportunity in the Manufacturing industry. We offer a competitive salary, comprehensive benefits package, and opportunities for growth and advancement within the company.

Interested in hearing more? Easy Apply now by clicking the "Apply" button.